Gift Processor​/Office Coordinator

About Shady Hill School

Since 1915, Shady Hill, a school of approximately 530 students (PreK-Grade
8) and 90+ faculty, has been a leader in progressive education. Shady Hill is a deeply mission-driven school. We seek to develop independent, joyful and curious learners who respect their own accomplishments and those of others. We strive to be a community whose values are strong and whose teachers are unafraid to engage students in important questions. The school’s program allows children to explore their worlds and test their powers.

As a school with a historical and contemporary commitment to social justice, we believe that an inclusive and equitable community is an educational and moral imperative that empowers us all. Therefore, we seek to hire individuals who demonstrate a mindset and skill set that prioritizes cultural competence, equity, and justice in their practice with students and in their work with colleagues.

Shady Hill School is seeking a Gift Processor/Office Coordinator to join our Advancement team beginning in Summer 2026. The Gift Processor/Office Coordinator is responsible for all gift processing and acknowledgements, provides administrative support to the Director, and supports other Advancement team initiatives. As Shady Hill prepares for a capital campaign, this role will be integral to ensuring Shady Hill’s success. The ideal candidate will be detail oriented, accurate, organized, and comfortable working on a small team wearing many hats, including front line donor events.

This is an in-person, full-time, hourly, 12-month position.

• Enter all gifts into Raiser’s Edge, including coding for multiple-fund pledges as needed
• Manage gift acknowledgments process including generating appropriate acknowledgement letters based on the gift type
• Oversee Head of School’s monthly batch of handwritten thank-you notes
• Provide Business Office with gift information for reconciliations and audit purposes
• Update donor profiles as needed, in Raiser’s Edge and with internal departments
• Run gift and constituent reports for department mailings
• Pull lists and queries from already established files in Raiser’s Edge

• Oversee the schedule and calendar for the Director of Development
• Work with the Assistant to the Head of School to coordinate donor and Advancement meetings
• Prepare and distribute materials for Board of Trustee, Advancement Committee and Capital Campaign Committee meetings
• Assist with mail-merges and materials assembly for planned giving, stewardship and other department mailings
• Coordinate with Advancement colleagues in preparation for events including creating registration forms, tracking RSVPs, producing nametags and materials, ordering gifts when needed, etc.
• Support in-person Advancement events including occasional nights and weekends, representing the Advancement department to donors, families and other attendees
• Order office supplies and make weekly trips to pick up miscellaneous items from local businesses like invitations, or event supplies
• Take minutes during Capital Campaign Committee meetings
• Other duties as assigned

• Experience in fundraising office required
• Experience processing gifts strongly preferred
• Experience with a donor CRM required, preferably Raiser’s Edge
• High level of attention to detail and accuracy
• Strong organizational and time management skills
• Ability to work independently and as a member of a team
• Comfortable working in a diverse and multicultural setting effectively and professionally
• Committed to maintaining a high level of confidentiality
• Community minded and SHS mission driven
• Bachelor's degree or equivalent preferred

The salary range for this position is $26 - $33 / hour, depending on experience.

Please send a pdf including a cover letter and resume to apply. Please be sure to include “Gift Processor/Office Coordinator” in the subject line of the email.

Shady Hill offers competitive salaries and a generous benefits package, including medical, dental and vision insurance plans, a school-matched retirement plan and paid time off. Shady Hill is an Equal Opportunity/Affirmative Action Employer. Employees must be authorized to work in the USA. For more information on Shady Hill please visit us .org.