Program Administrative Specialist-Facilities

Job Description Summary & Additional Information

The University of Maryland Center for Environmental Science at Horn Point Laboratory is seeking a Program Administrative Specialist to provide support for the continued and efficient operation of the facilities department by providing administrative, accounting and managerial support of various facilities functions. The successful candidate will help manage the day‑to‑day operation of the facilities department.

• Coordinate and maintain state and federal compliance requirements, including scheduling and tracking required inspections and vendor services.
• Monitor and analyze campus energy usage, maintaining records and preparing reports to improve efficiency and manage costs.
• Manage and track maintenance work orders, including assigning tasks and monitoring progress through completion.
• Oversee administrative processes related to the campus vehicle and boat fleet, including reservations, usage tracking, reporting, and monthly billing.
• Process purchase orders, vendor payments, and procurement activities, maintain expense records, and compile data to support departmental budgeting and reporting.

• Bachelor’s degree.
• Four years of administrative work, preferably in a facilities setting.
• Working knowledge of facilities operations, office management, accounting procedures, university procurement procedures, and commercial fleet management (boats, cars, trucks).
• Proficient in Microsoft Office, especially Excel.
• Valid driver’s license and ability to operate a state vehicle.
• Ability to independently handle multiple tasks and set priorities; ability to communicate effectively orally and in writing; ability to handle sensitive materials with discretion.
• Experience with Workday or a university setting is a plus.

UMCES offers excellent benefit options through the State of Maryland, including medical, dental, prescription, FSA, life insurance and AD&D. Regular full‑time employees also receive university retirement benefits, a generous tuition remission program, and comprehensive annual and sick leave benefits.

Primarily an administrative position; occasional work in adverse weather conditions may be required. The candidate must be able to lift up to 25 pounds.

Selected candidate must review and accept UMCES Principles of Conduct.

The University of Maryland Center for Environmental Science is an equal opportunity employer. The Center’s policies, programs, and activities are in conformance with pertinent Federal and State laws and regulations on nondiscrimination regarding race, color, religion, age, national origin, sex, and disability. Inquiries regarding compliance with Title VI of the Civil Rights Act of 1964, as amended;
Title IX of the Educational Amendments;
Section 504 of the Rehabilitation Act of 1973; and the Americans with Disabilities Act of 1990; or related legal requirements should be directed to the Assistant Vice President of Human Resources, Center Administration, 2020 Horns Point Rd, Cambridge, MD 21613.