Admin Assistant II

Admin Assistant II

Provides general administrative support to one or more managers. Specific duties and responsibilities may vary based on department and level(s) of management supported. Provides administrative support requiring a complete knowledge of department functions. Responsibilities include preparing grammatically correct correspondence, reports, tables, and analyses. Exercises discretion in handling of confidential material and information. Assists in special projects as assigned. Recommends improvements on administrative procedures and implements changes.

Responsible for organization and maintenance of department filing system including potentially confidential data. Ensures department supplies needs are met. Manages department communication for manager(s) including mail and email. Responds to various inquiries for information according to general guidelines. Coordinates meetings, maintains calendars, makes travel arrangements, etc. May provide clerical support as necessary, including filing, faxing, copying, performing data entry, etc.

May provide guidance and training to less experienced administrative staff. Completes other duties as requested. Contacts are frequent with individuals representing other departments, and/or representing outside organizations. Contacts involve obtaining or providing information or data on matters of moderate importance to the function of the department or which may be of sensitive nature. Demonstrated ability in the application of requisite skills and applies additional skills and knowledge acquired through experience to perform the more complex tasks of the position.

Generally receives no instructions on routine assignments while under limited supervision. Receives general instructions on new work, which is generally reviewed upon completion.

Experience:

3 to 6 years Must be team-oriented possessing strong organization and communication skills as well as the ability to multi-task and react to assignments promptly. The role requires significant attention to detail as well as being self-directed and proactive. Computer experience is essential, especially a proficiency with Microsoft Office software (e.g., Excel) and SharePoint tools. Excellent English language skills, both verbal and written.

They need to be proactive, quick on their feet and used to supporting senior leadership. They can include organizing meetings, catering, etc. They should be polished and professional. In this role, they would be supporting 5-7 people in maintaining calendars, expenses (this is a big component and it's done through Concur here), etc. Excel - open spreadsheets and maintaining them.

This also no opportunity for this position to be completed remotely.

The hours for the role is 8am to 4-5pm depending on the needs of the business. This should be an understanding of flexibility.