Compliance Specialist Cambridge, MA

Compliance Specialist

We are looking for a Compliance Specialist to support regulatory and licensure activities for a multi-campus educational organization. This position will help maintain compliance across physical and virtual locations by coordinating filings, tracking requirements, and working closely with internal teams to gather accurate documentation. The ideal candidate brings experience engaging with regulatory bodies, managing complex compliance processes, and using business systems and productivity tools to keep records organized and current.

Responsibilities:

• Coordinate state and federal compliance activities to help maintain licenses, approvals, and applicable exemption designations across multiple campuses.
• Prepare, review, and submit regulatory filings by collecting required information from internal departments and confirming documentation is complete and accurate.
• Serve as a point of contact for external regulatory agencies, responding to inquiries and supporting follow-up requests in a timely and thorough manner.
• Monitor deadlines, reporting obligations, and renewal schedules to reduce compliance risk and prevent gaps in required submissions.
• Maintain organized compliance records, including digital files, spreadsheets, forms, and supporting documentation used for audits and reviews.
• Partner with stakeholders across the organization to gather operational, academic, and administrative information needed for licensure and regulatory reporting.
• Produce clear summaries, reports, and written updates that communicate compliance status, outstanding items, and upcoming obligations.
• Support ongoing improvements to compliance tracking and document management processes using tools such as Salesforce, Google Workspace, spreadsheets, and editable PDF files