Faculty Assistant

Harvard Law School Faculty Assistant

Join a community that combines excellence in legal education and scholarship with a deep commitment to justice. Here at Harvard Law School (HLS), you'll find an environment that values who you are and encourages you to grow, inspire others, and make a meaningful impact. Wherever you are in your career journey, HLS is a place where you can thrive, contribute, and be part of something bigger.

Harvard Law School's Faculty Support Services Department (FSS) is dedicated to providing approximately 200 faculty members and instructors with the high-quality assistance they need in order to successfully teach, conduct research, and advance scholarship. While each assistant works directly with members of the faculty—often acting as a liaison between students, other instructors, and various Law School and University administrative departments—our department comprises a collaborative and supportive team of assistants who are committed to collecting and sharing the most effective methods of administrative support.

Faculty Support Services seeks a Faculty Assistant who can fulfill a dual role as an independent problem-solver and enthusiastic team member.

As a Faculty Assistant you will:

• Support faculty teaching by scheduling courses, and posting course materials, announcements, and student assignments/office hours via Canvas, the course management platform. Arrange course packets and obtain copyright for course materials, and arrange AV, catering, and other set-up needs. May support online learning with remote learning tools such as Zoom and video editing software.
• Respond to internal and external requests for information and manage faculty calendars. Make complex domestic and international travel arrangements and itineraries for faculty and visitors to the Law School.
• Use Concur and B2P (Buy-to-Pay) financial platforms to process payments, invoices, reimbursements, and corporate card statements.
• Assist with coordinating conferences and lectures, including arranging media, catering, guest outreach, materials, accommodation, and travel.
• Perform general office duties including photocopying, scanning, filing, ordering office supplies, placing catering orders, and reserving space for meetings and events.
• Proofread and edit documents, including student recommendation letters; conduct ad hoc internet and library research.
• Provide support for faculty for hiring student workers.
• Provide financial processing support for programmatic transactions.

Basic Qualifications

3 or more years of administrative support or related experience in a business or customer service environment. Education beyond high school may count toward some, though not all, experience.

Additional Qualifications and Skills

• Curiosity and creative problem-solving skills
• The ability to work independently and ask good questions
• Ability to prioritize work, especially given competing priorities
• Ability to quickly pivot and adapt
• An understanding of the importance of maintaining confidentiality
• Willingness to learn new systems and processes
• A collaborative spirit in working with peers to resolve issues
• Ability to bring their authentic selves to work and contribute to a diverse and positive work culture

Standard Hours/

Schedule:

35 hours per week;
Full-time, M-F.

Visa Sponsorship Information:
Harvard University is unable to provide visa sponsorship for this position

Pre-Employment Screening:
Identity

Work Format Details:
This position has been determined by school or unit leaders that some of the duties and responsibilities can be effectively performed at a non-Harvard location. The work schedule and location will be set by the department at its discretion and based upon operational needs. When not working at a Harvard or Harvard-designated location, employees in hybrid positions must work in a Harvard registered state in compliance with the University's Policy on Employment Outside of Massachusetts.

Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

Salary Grade and Ranges:
This…