Administrative Assistant

Administrative Assistant
- Contract
- Cambridge, MA

Are you the organised professional who thrives on keeping senior leaders one step ahead in a fast-paced HR environment?

Proclinical is seeking an Administrative Assistant to support HR leadership within the immuno‑oncology and pharmaceutical industry.

The successful candidate will be detail-oriented, proactive, and capable of managing multiple priorities effectively. This role involves managing schedules, coordinating meetings, and handling communications in a fast-paced environment.

• Strong organizational and time-management skills.
• Proficiency in managing complex calendars and scheduling.
• Experience coordinating meetings and events.
• Ability to arrange travel and manage logistics efficiently.
• Excellent written and verbal communication skills.
• Familiarity with tools like Web Ex and other virtual meeting platforms is a plus.

• Manage active calendars for HR leadership, including scheduling internal and external meetings.
• Collaborate with administrative peers to address scheduling conflicts proactively.
• Lead the coordination of team meetings and assist with organizing other events as needed.
• Arrange travel logistics, including air, hotel, and transportation bookings.
• Handle and prioritize internal and external communications, including emails, conference calls, and virtual meetings.
• Prepare agendas and communication materials for both internal and external use.

Proclinical is acting as an Employment Agency in relation to this vacancy.

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