Part-Time Athletics Administrative Assistant

Summary

Description:

The Athletics Department at BB&N is seeking a part-time, non-benefits-eligible Administrative Assistant through July 2027 to provide high-level administrative and organizational support for the Director of Athletics. The Administrative Assistant will help ensure the smooth day-to-day operation of the Athletics Department. This position plays a key role in supporting administrative tasks related to the hiring of coaches, along with being a point of contact for coaches, student-athletes, families, and outside organizations, supporting scheduling, records management, and general office management, communications, and departmental support.

Key functions for this position include, but are not limited to:

• Assist with administrative tasks related to the hiring of coaches, including scheduling interviews and responding to inquiries.
• Track and organize hiring paperwork and documentation for coaching candidates, ensuring completeness and accuracy.
• Support onboarding processes for newly hired coaches, including collection of required forms, certifications, and compliance documentation.
• Partner closely with the Director of Athletics throughout each stage of the coach hiring process to ensure timely and organized execution.

• Provide direct administrative support to the Director of Athletics, including correspondence, calendar management, and general office functions.
• Serve as a point of contact for coaches, staff, and families, responding to inquiries and directing them appropriately.
• Support communication efforts related to athletics, including updates to the athletics website and department correspondence.
• Assist with processing purchase orders, invoices, and budget documentation for the Athletics Department.
• Support the planning and coordination of athletic award ceremonies, banquets, or other department events as needed.
• Maintain confidentiality of student, family, and personnel information in accordance with school policy.
• Coordinate and support logistics for meetings, events, and activities, including preparing materials and arranging travel.
• Support team travel arrangements for overnight trips.
• Other duties as assigned.

A hardworking, passionate, and dedicated community member who values and respects diversity, promotes equity and inclusion in work. In keeping with BB&N’s commitment to the community, the Athletic Administrative Assistant will be able to exemplify cooperation and collaboration, demonstrate leadership when necessary, and have at least 1-3 years of administrative support experience.

• High school diploma or equivalent required;
  Associate's or Bachelor's degree preferred.
• Strong organizational and time-management skills, with the ability to prioritize competing tasks and meet deadlines.
• Clear, professional, and culturally responsive communication skills (written and verbal).
• Attention to detail and ability to manage confidential information with discretion.
• Prior administrative or office support experience required; experience supporting hiring/HR-related processes preferred.
• Experience in an athletics, school, or sports-related setting a plus.
• Ability to work independently, anticipate needs, and proactively resolve scheduling or logistical challenges.
• Commitment to BB&N's values in daily work.=

$26.00 - $30.00

BB&N offers competitive salaries and benefits, employing equitable and consistent compensation practices. The starting salary for any hired candidate is based on experience within salary bands.

Compensation for eligible full-time and part-time employees includes a 403(b) plan with up to a 10% match of salary and other competitive benefits offerings. Benefits offered to eligible employees include health & dental insurance; commuter benefits; long-term disability insurance, and more.

Buckingham Browne & Nichols School does not discriminate on the basis of race, color, religion, creed, age, gender identity, national origin or ancestry, veteran status, sexual orientation, genetic information, or any non-job-related physical or mental disability. We welcome candidates who will increase our diversity; we encourage candidates of color and all diverse candidates to apply.