Program Administrator, HLAB

Company Description

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Join a community that combines excellence in legal education and scholarship with a deep commitment to justice. Here at Harvard Law School (HLS), you’ll find an environment that values who you are and encourages you to grow, inspire others, and make a meaningful impact. Wherever you are in your career journey, HLS is a place where you can thrive, contribute, and be part of something bigger.

The Program Administrator (PA) is an essential part of this 12-person staff and 40+ student academically based clinical program at Harvard Law School. Visit our website to learn more about the Bureau’s work and mission. The PA performs a wide range of financial responsibilities and carries out administrative, supervisory, and support duties while upholding the Harvard Legal Aid Bureau’s tradition of student governance in the daily operations of the program.

The position reports to the Administrative Director and serves as the faculty assistant to the Faculty Directors.

• Manage specific financial functions including the faculty allowance funds for Bureau-related courses, the litigation funds and the Bureau’s IOLTA client-trust accounts; oversee monetary reimbursements to staff and students as well as the purchasing of office supplies; run regular financial reports to ensure accuracy and budgetary adherence and contribute to budget preparation and the closing of the fiscal year
• Support the classroom and clinical teaching including items such as assembling and producing class readers and training materials, managing Canvas pages for specific courses, arranging logistics for guest speakers, and additional academic and community outreach responsibilities
• Manage the Bureau’s translation and interpretation program
• Help administer the intern program including hiring and supervision of interns and coordinating workflow for projects, and managing time approvals
• Compile data from multiple sources and prepare reports and statistics
• Manage and organize internal communication systems as well as electronic and physical filing system, including ensuring proper documentation and troubleshooting the case management program (Legal Server)
• Identify and resolve problems relating to equipment and physical facilities and submit service requests to appropriate staff within the university or outside vendors

Bachelor’s degree or equivalent experience. Minimum 2 years’ experience in administration, including project or program management.

• Advanced professional fluency in Spanish (reading, writing, speaking) is required
• Professional fluency in Portuguese, Haitian Creole or other languages commonly spoken in HLAB’s client communities is helpful
• Ability to work independently, take initiative, and make decisions on day-to-day priorities; attention to detail and follow-through
• Excel and related database skills; ability to quickly learn additional computer applications
• Flexibility and ability to manage multiple assignments from several sources, to prioritize while involved in simultaneous tasks under deadlines, stay calm under pressure and deal with frequent changes is essential
• Strong interpersonal, communication and customer service skills; ability to work with a diverse, multi-cultural population of clients, students and staff
• Previous experience with accounting and budgets an asset

Full-time. Evening and weekend hours are periodically required to meet student…