Administrative Assistant

Administrative Assistant (A1414637AG) Cambridge, Massachusetts

Salary: USD
25 - USD
26 per hour

A cutting-edge research lab at an academic institution is seeking an Administrative Assistant to support a creative and collaborative team focused on human-computer interaction and design. This part-time, onsite role offers $26/hour, runs approximately 6 months with potential for extension, and requires Monday–Friday availability from 12–4 PM or 1–5 PM.

Key Responsibilities:

• Coordinate schedules, meetings, events, and travel logistics for faculty and researchers
• Support student onboarding, course administration, and group communications
• Handle correspondence, draft letters, and maintain documentation for grants and timelines
• Manage purchasing, reimbursements, and financial records in compliance with institutional policies
• Maintain databases, update collaboration tools, and assist with digital communication platforms

Candidate

Qualifications:

• Minimum of 3+ years of administrative or office experience; high school diploma required
• Strong organizational, communication, and proofreading skills with attention to detail
• Ability to multitask and work efficiently in a fast-paced, creative environment
• Comfortable using software tools like Google Workspace, Microsoft Office, and collaboration platforms
• Preferred: bachelor’s degree, interest in design/arts, experience with MIT systems or Japanese culture

Yes, I am currently eligible to work (work permit/visa/citizenship) in the country to which I am applying. No, I am not currently eligible to work (work permit/visa/citizenship) in the country to which I am applying.