Senior Administrative Operations Coordinator

Company Description

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspired innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Harvard University's Central Administration (CADM) is a 5,000+ employee organization that supports the university's overall excellence by understanding and serving the needs of its schools, students, faculty, staff, alumni, and surrounding communities. Through dynamic and collaborative partnerships, CADM provides high-quality and efficient services to the schools to help them achieve their goals.

Harvard University Information Technology (HUIT) is a community of Information Technology professionals committed to understanding our users and devoted to making it easier for faculty, students, and staff to teach, research, learn, and work through the effective use of information technology. We are recruiting an IT workforce that has both breadth in their ability to collaborate and innovate across disciplines – and depth in specific areas of expertise.

HUIT offers opportunities for IT professionals to learn and work in a unique technology landscape and service-focused environment. If you are a technically proficient, nimble, user-focused and accountable IT professional who also connects with the importance of collaborating well in a teamenvironmentwe are looking for you!

Our Mission: huit.harvard.edu/about

We empower the Harvard community with essential and transformative technologies to advance education, knowledge, and discovery.

• Human-centered
• University-focused
• Innovation-driven
• Team-oriented

HUIT’s IT Academy aims to enable each IT staff person to grow professionally and become a trusted partner to her or his team. The IT Academy is built on the belief that every IT staff member across the University (including technology employees at each school and campus) can grow in her or his area of expertise as well as building strong people and project management skills.

Learn more here: (Use the "Apply for this Job" box below)..

The Senior Administrative Operations Coordinator serves as the primary administrator for logistical support for events, programs, and initiatives, and employee onboarding activities, helping ensure consistent administrative operations and service delivery across the HUIT Administration team.

This role serves as the operational hub for the Administration team by coordinating executive support coverage, establishing administrative best practices, supporting employee onboarding initiatives, and managing the administrative logistics that enable leaders and program owners to focus on higher-value strategic work.

The Senior Administrative Operations Coordinator works independently, exercises sound judgment, and collaborates across HUIT to improve consistency, efficiency, and service delivery. While this position does not have formal supervisory responsibility, it provides day-to-day coordination and guidance to the executive support team.

• Coordinate weekly Executive Assistant/Coordinator meetings.
• Coordinate executive support coverage across the team.
• Identify and implement administrative best practices.
• Support onboarding and training of new administrative staff.
• Provide day-to-day guidance and coordination for executive support staff.
• Serve as primary backup support during coverage gaps.

• Coordinate the employee onboarding experience for Harvard payroll hires.
• Coordinate buddy assignments, welcome communications, gift distribution, and onboarding resources.
• Support workforce administration activities as assigned.
• Maintain administrative documentation, intranet content, and standard operating procedures.

• Coordinate logistics for HUIT-wide and Harvard IT learning and engagement programs.
• Manage invitations,…