Executive Assistant, Office Founding Director

Executive Assistant Position at Broad Institute

The Broad Institute of MIT & Harvard is seeking a talented, dependable, and enthusiastic Executive Assistant to join the team and directly support Dr. Eric Lander, Core Member and Founding Director of the Institute. This role will require an in-office work capacity, with the expectation to be in the office five days a week.

This candidate should be passionate about the mission of the Broad and must have excellent communication and organizational skills with a demonstrated ability to work in a highly demanding and fast-paced environment. The candidate must be able to use judgment to handle complex situations and effectively prioritize a wide variety of tasks, balancing multiple longer-term projects and goals with the immediate needs of the office.

Responsibilities will include:

• Work as part of a team to ensure coordination and visibility, and ensure that nothing slips through the cracks.
• Strategically and effectively manage a hectic calendar and handle complex scheduling requests, including arranging internal and external meetings, lab meetings, teaching responsibilities, press interviews, speaking engagements, etc.
• Stay up-to-the-minute on multiple sources of information, including several email inboxes, Slack, text messages, and phone calls, collating requests and tracking correspondence.
• Plan and coordinate extensive/complex domestic and international travel for Dr. Lander, often on tight timelines.
• Handle expense reimbursement, track spending vs. budget, and ensure consistency with policy.
• Represent the Institute in a professional manner, exercising judgment and discretion with regard to confidential issues and materials when responding.
• Prepare and organize daily briefing and homework materials for Dr. Lander; track and manage follow-up items.
• Draft and proofread correspondence and other written material on behalf of Dr. Lander.
• Work cross-functionally to help plan and execute events, including identifying and coordinating catering, creating agendas and itineraries, identifying and booking appropriate off-site space when necessary, etc.
• Manage office records, files, and/or other documents, including careful handling of sensitive material.
• Support the activities of Dr. Lander's lab, including scheduling lab meetings, ordering catering, and planning socials.
• Coordinate closely with the staff of Dr. Lander's policy organization, Science for America, to ensure that calendars and travel plans are fully integrated.
• Independently track and manage all potential conflicts of interest and outside activities and ensure accurate reporting and compliance with all relevant Broad, MIT, and Harvard policies; ensure that all disclosures are accurate.
• Ensure that Dr. Lander is on time for, and has all relevant materials for, all meetings, appointments, and events.
• Work closely with the Broad Human Resources Team to coordinate interviews of professional and laboratory staff.

Requirements:

• Associate's degree with 8+ years of experience or Bachelor's degree in a related professional discipline with 5+ years of relevant experience.
• Ability to multi-task and prioritize work by considering its risk, importance, urgency, and potential implications.
• Proven experience supporting senior executives or C-suite leaders.
• Highly organized with strong attention to detail and accuracy, including careful proofreading/copyediting of materials.
• Comfortable experimenting and working with AI tools (e.g. Claude and Gemini) to automate administrative workflows.
• High sense of urgency, drive, and willingness to do what it takes to get the job done.
• Demonstrate high standards and commitment to the Broad mission.
• Willingness to take ownership of and tackle interesting challenges.
• Ability to demonstrate…