Program Coordinator

Company Description

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcominenvironment where everyone can thrive.

The Faculty of Arts and Sciences (FAS) is the historic heart of Harvard University. It is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s Ph.D. programs (the Harvard Kenneth

C. Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education. The 40 academic departments and 30+ centers of the FAS support a community unparalleled in its academic excellence across the broadest rangeof liberal arts and sciences disciplines. Together, the FAS seeksto foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation ofleaders through a transformative educational experience.

The Program Coordinator reports to the Assistant Director and workswith the Director to run the First-Year Seminar Program, enrolling
1300 first-year students in 120+ seminars taught by faculty from 14

Harvard schools.

Serves as a key member of this team, the Program Coordinator provides Program support and coordinates daily operations for theoffice and its seminars, including triaging the office inbox,event/travel planning, ordering any supplies needed for seminars,classroom scheduling and AV/IT support (e.g., Canvas sites andAV/IT support in the Program’s Seminar room).

• Assists visitors and answers general inquiries from parents,students, faculty, and administrators in the office or by telephoneor email, forwarding business to other team members.
• Sends out evaluation reports to faculty each term, enters courses in my.harvard and helps ensure that the schedule is balanced and class websites are in order.
• Prepares and tracks accounts for payable transactions for approval by the Assistant Director of Administration.
• Assists the Assistant Director in supporting Standing Committee meetings, faculty recruitment correspondence, and first-year application cycle.
• Maintains the First-Year Seminar website, including updating itwith annual seminar roster, dates, deadlines and general updates asneeded.
• Responsible for maintaining the Program’s databases, online application system, FAS Courses of Instruction chapter, andpaper/electronic archives.
• Works with OUE Communications to update current offerings.
• Monitors and tracks each seminar budget.
• Assist with managing Post-Seminar Module (PSM) including traveland field trip logistics (which are time sensitive).
• Assist with the Harvard College Curriculum’s additional projects when time allows, and the need arises. Additional dutiesas required.

The work schedule and location will be set by the department at its discretion and based upon operational needs and objectives and consistent with College Policy, which requires 5 days on-site in Cambridge, MA during term time (first day of classes through commencement), with the exception of student breaks. When not working at a Harvard or Harvard-designated location, employees inhybrid positions must work in a Harvard registered state incompliance with the University’s Policy on Employment Outside of Massachusetts .Additional

details about the College policy will be discussed during the interview process. Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship…