Senior Administrative Assistant, Laboratory Translational Engineering

The Broad Institute seeks a Senior Administrative Assistant to provide complex, high-level administrative and operational support under minimal supervision to Professor Giovanni Traverso and the Laboratory for Translational Engineering at the Broad Institute of MIT and Harvard in Cambridge, MA.

The Laboratory for Translational Engineering is a highly interdisciplinary biomedical research group that develops next-generation technologies at the interface of engineering, medicine, chemistry, materials science, biology, and data science. Research areas include advanced drug-delivery systems, ingestible and implantable devices, robotic capsules, bioresorbable materials, electroceuticals, diagnostics, sensors, closed-loop therapeutic systems, and computational approaches that support therapeutic discovery and translation. The laboratory collaborates extensively with MIT, Mass General Brigham, Brigham and Women's Hospital, Harvard Medical School, government and philanthropic sponsors, academic institutions, and industry partners.

This is a 40-hour-per-week, 100% in-person position based at the Broad Institute in Cambridge. Regular remote work is not anticipated. Consistent on-site presence is essential to support Professor Traverso, laboratory personnel, visitors, meetings, events, travel, purchasing, reimbursements, appointments, workspace coordination, and daily laboratory operations.

The role requires initiative, independence, discretion, sound judgment, responsiveness, and exceptional follow-through. The Senior Administrative Assistant will serve as a central administrative resource for the laboratory, coordinate across multiple institutions and stakeholders, anticipate needs, resolve complex administrative and logistical matters, and bring time-sensitive projects to completion.

• Provide high-level, proactive administrative support to Professor Traverso, laboratory personnel, and collaborators, serving as a central point of contact for complex inquiries.
• Prepare, organize, proofread, and format correspondence, briefings, reports, announcements, meeting materials, and presentations from drafts, notes, or established content.
• Serve as a key administrative resource by anticipating needs, tracking deadlines, drafting responses, resolving administrative issues, and ensuring priorities are completed accurately and on time.
• Coordinate special projects, collect information across internal and external participants, and maintain laboratory web content, announcements, and collaborator distribution lists.

• Manage complex calendars and schedule meetings involving Professor Traverso, laboratory members, Broad colleagues, cross-institutional collaborators, sponsors, and external partners.
• Accommodate multiple time zones, urgent requests, and travel constraints while protecting focus time for high-priority research and institutional responsibilities.
• Arrange domestic and international travel for Professor Traverso, laboratory members, and guests; prepare detailed itineraries, lodging, transportation, and meeting locations.
• Attend selected meetings as requested, draft and distribute action items, and maintain follow-up trackers to ensure timely execution.

• Serve as the key administrative liaison with Broad Human Resources and partner offices on laboratory personnel, appointment, performance review, and compensation matters.
• Coordinate logistics for annual performance and development reviews, including timeline tracking, scheduling meetings, gathering materials, and routing required documentation.
• Maintain precise records of appointment terms, renewal deadlines, personnel rosters, emergency contact information, and onboarding/offboarding checklists.
• Prepare, submit, and track appointment, reappointment, onboarding, and offboarding materials in coordination with laboratory leadership and central offices.
• Coordinate immigration and visa administrative processes for international scholars, monitoring timelines and initiating renewals proactively.

• Order supplies, equipment, office materials, and services within established budgets and Broad policies using institutional procurement systems.
• Process purchase orders, requisitions, invoices, payment requests, procurement-card transactions, journal…