Administrative Coordinator III; Celtic Languages and Literatures, Comparative Literature, English

Company Description

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways,inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

The Faculty of Arts and Sciences (FAS) is the historic heart of Harvard University. It is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s Ph.D. programs (the Harvard Kenneth

C. Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education. The 40 academic departments and 30+ centers of the FAS support a community unparalleled in its academic excellence across the broadest rangeof liberal arts and sciences disciplines. Together, the FAS seeksto foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation ofleaders through a transformative educational experience.

The Administrative Coordinator (AC) provides general administrative and operational support to the academic unit, and may assist orlead departmental projects and initiatives under the guidance ofthe Manager of Administration (MOA). The AC also provides administrative and project support to the Chair. Strong in-person presence required.

The Administrative Coordinator supports the Department Chairs andMOA in implementing the strategic priorities of the departments. Independently responsible for administrative coordination of an administrative grouping, anticipating and resolving problems independently. Has primary responsibility for office management,departmental projects, events, programs or conferences. Under the guidance of the MOA, may independently lead projects and programs for the grouping.

• Provide general administrative support to the grouping and faculty in the grouping.
• Track and maintain departmental records within the administrative grouping.
• Coordinate faculty leave request process on an annual basis.
• Support departmental committees.
• Assist in unit personnel management and on-boarding; may train,assign and direct work for support staff, students, LHTs, andtemps. May serve as back-up time approver.
• May provide support, as needed, for departmental activities, such as coordinating research appointments, hostingseminars/visitors, managing the course catalog, and directingfaculty to appropriate central services, if applicable.
• As needed, provide day-to-day support to the department such asordering supplies, submitting expenses, and sorting mail.
• Demonstrated discretion when handling confidential departmentmatters.
• May serve as a liaison to the centralized communications teamby gathering and coordinating unit-specific content, updates,calendars, contact information, and other materials needed tosupport timely and accurate communications.
• May perform other related duties as assigned, including space management and room scheduling activities, systems management and liaising with HUIT, and front office coverage if applicable.

• May coordinate and support a variety of department-wide eventsand/or meetings, working with central services if applicable.
• Under the general guidance of the MOA, serve as the leadadministrator for grouping-level projects or programs.

• Supports the Chairs and/or other department leaders on multipledepartment/program-wide initiatives by scheduling meetings orevents, or helping with logistics.
• Drafts and distributes internal and…