Contracts Specialist, Legal and Contracts Operations

Overview

Flagship Pioneering is a bioplatform innovation company that invents and builds platform companies that change the world. We bring together the greatest scientific minds with entrepreneurial company builders and assemble the capital to allow them to take courageous leaps. Those big leaps in human health and sustainability exponentially accelerate scientific progress in areas ranging from cancer detection and treatment to nature-positive agriculture.

Our ability to advance biotechnology by uniting life science innovation, company creation, and capital investment under one roof is largely without precedent. Our scientific founders, entrepreneurial leaders, and professional capital managers are aligned around an institutionalized process that enables us to innovate and transform for the benefit of people and planet. Many of the companies Flagship has founded have addressed humanity’s most urgent challenges: vaccinating billions of people against COVID-19, curing intractable diseases, improving human health, preempting illness, and feeding the world by improving the resiliency and sustainability of agriculture.

Flagship has been recognized on FORTUNE’s Change the World list and Fast Company’s World’s Most Innovative Companies list.

We are seeking a Contract Specialist to provide operational support to a Contracts Attorney and Contracts Manager. This individual will manage contract workflow and queue prioritization, maintain the contract management system, and handle administrative aspects of the contract lifecycle, including filing, signature coordination, and limited contract review. The ideal candidate will have 3–5 years of relevant experience
, strong familiarity with contract management systems, and the ability to work efficiently in a high-volume environment.

• Serve as primary liaison between Legal and cross-functional business stakeholders (procurement, finance, portfolio companies) to facilitate contract intake, manage expectations, and ensure alignment on competing priorities and timelines
• Support onboarding of new Flagship portfolio companies onto established contract standards and CLM processes, serving as dedicated point of contact during organizational transitions and system implementations
• Build and maintain strategic relationships with business colleagues across Flagship and portfolio companies to understand evolving contracting needs, anticipate workflow challenges, and provide proactive support
• Coordinate directly with external vendors, counter parties, and law firms on contract logistics, signature coordination, and low-complexity clarifications that require judgment and relationship management
• Monitor the contract queue in Cobblestone multiple times daily; assign incoming requests to the Contracts Attorney and Contracts Manager, using judgment to triage and flag complex, sensitive, or time-critical matters for expedited review
• Assist with prioritization based on agreement type, requestor, and business priorities; build relationships with cross-functional stakeholders to understand context and coordinate competing demands
• Track signature status and follow up on outstanding executions; coordinate directly with external vendors and counter parties to resolve signature logistics and clarify execution requirements
• Contribute to template and playbook updates by gathering feedback from internal stakeholders, identifying patterns in counter party redlines, and recommending improvements based on recurring issues
• Track key dates and milestones; proactively identify and escalate potential risks, such as approaching deadlines, renewal windows, or expiring terms requiring action
• Support all aspects of contract lifecycle administration, including filing and archiving; handle exceptions requiring judgment, such as missing information, non-standard formats, or incomplete documentation
• Conduct limited contract review of Statements of Work, Order Forms, Quotes, and CDAs under Attorney/Manager supervision; flag non-standard terms, unusual risk provisions, and deviations from playbook for escalation
• Serve as first point of contact for CLM system (Cobblestone) questions and…