Veeva Vault Project Manager

Osprey Life Sciences, LLC is a leading consulting and services firm specializing in providing comprehensive technology solutions for Life Sciences IT organizations. Our primary focus is on assisting these organizations in effectively and efficiently delivering solutions that support their business objectives and their mission to enhance human health and improve lives.

Osprey Life Sciences is hiring a Veeva Vault QMS Project Manager for a high-impact engagement with an innovative clinical-stage biotechnology company preparing for continued organizational growth and Phase 3 readiness activities.

This role will primarily focus on leading the implementation of Veeva Vault QMS, specifically the Quality Events modules including Change Controls, Deviations, and CAPAs. The organization is seeking someone who can operate as both a hands‑on Project Manager and trusted subject matter expert to actively guide implementation strategy, business process alignment, and practical decision‑making throughout the program lifecycle.

The ideal candidate will bring strong experience leading Veeva Vault QMS implementations and be comfortable operating within a lean, fast‑paced biotech setting with evolving priorities and aggressive timelines.

• Lead the implementation and delivery of Veeva Vault QMS initiatives, with primary focus on Quality Events including Deviations, CAPAs, and Change Controls
• Manage project plans, timelines, dependencies, governance activities, and executive communications
• Partner closely with Quality, IT, and business stakeholders to align system capabilities with operational needs
• Support implementation planning, process mapping, requirements gathering, gap analysis, and deployment readiness activities
• Act as a trusted advisor and internal advocate throughout implementation activities, helping business teams navigate vendor recommendations, implementation trade‑offs, and customization decisions
• Guide stakeholders toward pragmatic, scalable solutions while balancing timelines, compliance requirements, and business needs
• Coordinate implementation activities across internal teams and third‑party vendors
• Facilitate cross‑functional discussions related to Quality processes, system design, workflows, testing strategy, training readiness, and deployment planning
• Identify project risks, dependencies, resource constraints, and organizational change impacts
• Help establish scalable governance and operational processes to support long‑term Quality Systems growth
• Provide hands‑on leadership within a lean biotech environment requiring flexibility, ownership, and execution focus

• 8+ years of experience managing enterprise life sciences systems initiatives
• Strong hands‑on experience leading Veeva Vault QMS implementations
• Experience implementing or supporting Quality Events modules including:
• Deviations
• CAPAs
• Change Controls
• Experience operating as both a Project Manager and functional SME/advisor
• Strong understanding of GxP environments, Quality Systems processes, and SDLC methodologies
• Experience working with implementation partners and third‑party vendors
• Ability to drive complex cross‑functional initiatives within fast‑paced biotech or pharmaceutical environments
• Strong stakeholder management, facilitation, communication, and organizational skills
• Comfortable operating in lean, evolving biotech environments with limited structure and shifting priorities
• Ability to influence stakeholders and drive practical decision‑making under aggressive timelines

• Experience with in emerging biotech or clinical‑stage organizations
• Knowledge of Regulatory, Quality, and Clinical business processes
• Experience supporting phased Veeva Vault expansion programs
• Familiarity with inspection readiness, validation, and compliance processes
• Experience navigating evolving requirements and organizational scaling initiatives

This is a highly collaborative environment supporting a growing biotechnology organization advancing multiple innovative therapies through clinical development. The team is seeking someone who can balance structure and execution while remaining adaptable within a dynamic and evolving landscape.

We offer an excellent compensation and benefits package with challenge and opportunity to learn, grow and contribute to a stimulating, fast‑paced environment.

Osprey is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.