Ragon Facilities Operations Coordinator

Responsible for monitoring multiple medium to large-scale project activities, managing documentation, and facilitating communication among team members to ensure the successful execution of projects. Tracks and ensures that the schedule, budget, and details of project tasks are well-organized. Analyzes data, prepares reports, and provides regular updates to the project team. Identifies and escalates issues and risks and recommends solutions. Leads and provides guidance and support to other administrative team members.

Does this position require patient care? No.

• Takes the lead in maintaining and monitoring multiple project plans, schedules, work hours, budgets, and expenditures.
• Organizes, attends and participates in stakeholder meetings.
• Ensures projects adhere to frameworks and all documentation is maintained appropriately for each project.
• Assesses and escalates project risks and issues, providing solutions.
• Conducts research, maintains and analyzes data in systems, and develops reports to support projects.
• Liaises with the project team and key stakeholders to help define project requirements, scope, and objectives that align with organizational goals.
• Assigns and monitors resources effectively to boost project efficiency and maximize deliverables.

Bachelor's Degree in a related field of study required.

Project management or project support experience 1‑2 years required.

• Ability to prioritize, delegate, and manage multiple projects and responsibilities simultaneously.
• Basic financial and accounting skills.
• Strong oral and written communication skills.

Reporting to the Facilities Operations Managers (FOMs), the Research Facilities Operations Coordinator plays a critical, high‑impact role supporting both Facilities and Laboratory Operations at the Ragon Institute. This position serves as a central hub of information and coordination, ensuring continuity of operations in a complex, fast‑paced research environment.

This role combines administrative excellence, operational coordination, and data‑driven analysis. The coordinator is responsible for managing key systems and databases, translating operational data into actionable insights, enabling efficient operations, strengthening visibility into key systems, and supporting strategic decision‑making for both the Facilities and Laboratory Operations teams. They serve as a 'go‑to' person and act as a central hub of information for these teams.

Working closely with the Director of Laboratory Operations, the Coordinator supports equipment lifecycle management, space planning initiatives, and operational analytics, helping optimize resource allocation and long‑term planning. This position requires a highly organized, analytical, and proactive individual who can manage competing priorities while maintaining a strong service‑oriented mindset, supporting the Institute's mission to advance cutting‑edge research.

The General Hospital Corporation is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.