Assistant Project Manager - Space Planning & Leasing Administration

Northstar is seeking an Assistant Project Manager – Space Planning & Leasing Administration to support our client's Global Real Estate & Facilities team.

This role blends space planning, occupancy support, lease administration, and day-to-day administrative coordination with core Assistant Project Manager responsibilities, supporting a fast-moving corporate real estate portfolio across office, lab/R&D, manufacturing, and warehouse environments.

The ideal candidate is detail-oriented, organized, and comfortable supporting multiple work streams, from stacking plans to lease critical dates to meeting logistics and reporting, while building strong relationships across Facilities, IT, HR, EHS, Legal, and Finance. Comfort using AI tools to accelerate research, drafting, and data organization is a plus.

• Support space planning and allocation, helping develop and maintain stacking and blocking plans, test fits, and floor programming across office, lab/R&D, manufacturing, and warehouse environments.
• Assist with occupancy assignments, headcount forecasting, and seat-to-employee ratios in coordination with HR and business unit leaders.
• Help maintain space inventory and floor plan records in Eptura/iOffice, track occupancy and utilization metrics, and support regular reporting and dashboards for leadership.

• Coordinate internal moves, adds, and changes (MAC), partnering with Facilities, IT, and furniture vendors to help execute relocations with minimal disruption.
• Support development of move schedules, sequencing plans, and day-of logistics.

• Help maintain a centralized lease database and support abstraction of key terms from executed leases, amendments, and ancillary agreements, including rent, escalations, options, key dates, and clauses.
• Support critical date tracking for renewals, expirations, terminations, option windows, and notice deadlines, issuing timely alerts to stakeholders.
• Maintain organized digital and physical lease files, ensuring document completeness and version control.
• Support recurring and ad hoc reporting on portfolio metrics, including occupancy cost, square footage, lease obligations, and upcoming expirations.
• Help track compliance with lease obligations, including insurance certificates, estoppels, SNDAs, and maintenance and use clauses.
• Support communications with landlords and property managers on lease-related matters.
• Assist with lease negotiations, renewals, and new transactions with data, analysis, and documentation.
• Help maintain the lease administration system (Visual Lease) and support documentation of standard operating procedures.
• Schedule and coordinate meetings across internal teams, client stakeholders, and vendors.
• Coordinate and maintain dashboards for space, occupancy, and lease reporting.
• Develop presentation decks for leadership and client updates.
• Track invoices and support purchase order approvals to help ensure ongoing work is not delayed.
• Assist with vendor onboarding through Accounts Payable.
• Work closely with clients and internal team members to help define project goals, objectives, and priorities.
• Support the team assembly process for design consultants, contractors, and suppliers, including RFP preparation, bid alignment, and analysis.
• Assist with development and maintenance of project schedules and budgets, including tracking commitments, expenditures, and forecasts.
• Support project team and client update meetings, developing and maintaining meeting minutes to record key decisions and action items.
• Participate in site inspections throughout construction to support conformance with design documents and schedule.

• Work cross-functionally with Facilities, Capital Projects, IT, HR, EHS, and business unit leadership.
• Support relationships with external partners and move vendors as needed.
• Other duties as assigned.

Hybrid. Location varies between Andover and Cambridge.

• Bachelor's degree in Business, Real Estate, Facilities Management, Architecture, or a related field preferred.
• Minimum of 2 years of experience in space planning, lease administration, corporate real estate, facilities, or project coordination.
• Experience with space/occupancy planning platforms (Eptura/iOffice) and lease administration systems (Visual Lease) is a plus.
• Strong organizational skills with the ability to manage multiple deadlines, calendars, and stakeholders simultaneously.
• Comfort using AI tools to support research, drafting, dashboard organization, and reporting.
• Strong oral and written communication skills.
• Proficiency with Microsoft Word, Excel, and PowerPoint required; experience with CAD, Procore, or Bluebeam is a plus.

Email your resume and cover letter for consideration to