Procurement Administrator

Company Description

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways,inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

The Faculty of Arts and Sciences (FAS) is the historic heart of Harvard University. It is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s Ph.D. programs (the Harvard Kenneth

C. Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education. The 40 academic departments and 30+ centers of the FAS support a community unparalleled in its academic excellence across the broadest rangeof liberal arts and sciences disciplines. Together, the FAS seeksto foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation ofleaders through a transformative educational experience.

The Procurement Administrator provides day-to-day procurementsupport and guidance to the FAS community, helping to ensurepurchasing activities are processed efficiently, accurately, and in accordance with University policies and procedures. This position serves as a key resource for departments with questions and issues related to the procure-to-pay process, shipping/freight,procurement policies, FAS Amazon Account, and otherpurchasing-related matters.

The Procurement Administrator works collaboratively with the Contract Manager, Sourcing Specialist, and Central Procurement teamto support procurement initiatives, resolve departmental needs, andassist with process improvements. The position also providesback-up support to the Card Administrator and may assist with purchasing card administration and related activities asneeded.

• Provide responsive, customer-focused procurement support and guidance to FAS departments regarding purchasing processes,procedures, and requirements
• Assist departments with the preparation and submission ofrequisitions, approvals (as needed) ensuring requests are complete,accurate, and compliant with University policies and procedures
• Respond to and resolve questions related to requisitions,purchase orders, shipping, freight charges, and otherpurchasing-related issues
• Provide guidance to departments regarding procurement policies,procedures, and applicable purchasing requirements
• Support departments with Amazon account questions, accessissues, purchasing concerns, and other Amazon-related procurementmatters
• Review procurement requests, supplier on-boarding requests andassist departments in identifying appropriate purchasing processes and solutions
• Collaborate with the Contract Manager, Sourcing Specialist, and Central Procurement team on procurement initiatives, projects,process improvements, and other departmental needs as assigned
• Coordinate with appropriate procurement team members to escalate and resolve complex purchasing, supplier, contract, orpolicy-related issues
• Maintain effective working relationships with FAS departments,suppliers, and internal stakeholders
• Provide back-up support to the Card Administrator, including assisting with purchasing card-related activities, inquiries, newcard applications, and administrative processes
• Assist with monitoring procurement activities to ensure compliance with University policies, procedures, and applicable financial requirements
• Maintain accurate procurement records and documentation andassist with reporting, audits and administrative activities asneeded
• Identify recurring departmental questions/training opportunities or process challenges and recommend opportunities to improve procurement processes, resources, and customer service
• Participate in special projects and other procurementinitiatives as assigned

Work is performed in an office setting;this is a hybrid position requiring 1-3 days on campus (will be discussed during…