Events Planning Assistant

EVENTS PLANNING ASSISTANT 2, MIT Museum

will be responsible for providing coordination and oversight for varied operational and support aspects of Museum events with a particular emphasis onhelping to plan and execute internal events such as exhibition openings, large public events, and internal MIT events and onserving as anambassador to clients and guests in matters of AV and technical supportbothbefore and during events. The MIT Museum offers a robust slate of programming, including private function rentals and museum programs and events thattake place both during the museum’s public hours, as well as before and after hours.

Will provide diverse administrative and operational support for the successful execution of events at the museum, which may include coordinating the museum’s role in MIT’s Event Registration process, registering external clients’ events, obtaining liquor licenses when necessary, and ensuring that registrations formuseum events arranged by internal clients or other MIT departments have been completed and submitted to the MIT Information Office prior to events;

work closely and regularly with the Event Rentals Manager, and the Manager of Public Programs on scheduling of events to ensure calendar coordination across departments; be proficient in the museum’s calendar and booking system, as well as the intricacies of the base building’s protocols and guidelines; providecheck-in, event logistics,AVand other technical support for a limited number of the Museum’s public programs;

be an on‑site presence at assigned events and programs; and assist with the coordination of client and program requirements, including museum sound system, video displays, and various audio/visual needs, including providing day‑of event orientation for clients.

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