Marketing Proposal Coordinator — Hybrid, ESOP Firm

SMMA is seeking a full-time, creative Marketing Proposal Coordinator to join our collaborative team of storytellers, designers, writers, and thinkers in our Cambridge, MA office. This role is ideal for someone passionate about design, human experience, and the built environment, and who is eager to grow both intellectually and creatively in a fast-paced, team-oriented environment.

You will work closely with team members and firm leadership to develop high-quality proposals, presentations, and marketing collateral across seven core markets. You will also support the firm’s business development efforts in partnership with the Marketing Manager, contributing to strategic pursuits and helping position SMMA for continued growth.

Key Responsibilities:

• Support the development of client-focused proposals, qualifications, and presentations through messaging, writing, and graphic design.
• Support the pursuit process from kickoff through submission, ensuring deadlines and RFP requirements are met.
• Create and maintain a wide range of marketing materials, including presentations, brochures, award submissions, and website content.
• Develop and manage standard marketing assets such as resumes, project sheets, narratives, and graphics.
• Assist with website updates and ongoing maintenance.
• Maintain accurate project and client information within the CRM system.

Qualifications:

• 5+ years of marketing experience in the AEC industry, with a focus on proposals and deadline-driven work
• Ability to work effectively under tight deadlines and manage multiple priorities
• Strong attention to detail with a meticulous eye for quality
• Excellent visual, verbal, and written communication skills
• Proficiency in Adobe InDesign, with experience working within established brand templates
• Experience with Adobe Photoshop and/or Illustrator
• Graphic design competency with the ability to produce high-quality marketing materials
• Experience with Open Asset and Deltek Vantagepoint (or similar CRM/asset management systems)
• Strong interpersonal skills and comfort collaborating with senior leaders and external partners
• Ability to work both independently and as part of a team, proactively solving problems and supporting colleagues

Please apply with a cover letter, resume, and 1-3 portfolio samples including proposal spread, interview slides, qualifications packages, or brochures.

About SMMA

70 years ago, SMMA pioneered an approach that integrates architecture, engineering, interior design, and planning to turn the most tangled design problems into refined and unexpected answers. Together, our diverse, integrated team of experts works across disciplines, sharing perspectives, inspirations, and ideas. We are bound by mutual trust, aligned by shared values, and united in focus on a single goal—our client’s goal.

Our work straddles seven markets— Development, Government, Higher Education, K-12, Life Sciences, Technology, and Workplace—with the opportunity to work across a wide range of projects and specialisms.

SMMA is a 100% employee-owned company, where every team member is an invested stakeholder. Our collective ownership fuels our passion for excellence, driving us to attract top talent and deliver exceptional results for our clients. Here, your voice matters, your ideas shape our future, and your success directly contributes to our shared growth.

Company Perks

• Employee-owned firm with Employee Stock Ownership Program
• Hybrid work-from-home policy
• Competitive benefits including paid time-off, company-funded MA Paid Family and Medical Leave, company-paid dental plan, company-paid life insurance, and 401(K) matching
• Employee Assistance Program (includes confidential emotional support, legal guidance, and financial resources)
• Mentor/protégé program
• Educational reimbursement
• Licensure and membership reimbursement
• “Lunch and Learns” with internal and external speakers

Please note:

SMMA does not offer H-1B visa sponsorship for this position.

The approximate pay range for Cambridge, MA is $70,000 - $90,000.

Please note that the pay range provided is a good faith estimate for the position at the time of posting. Actual compensation will be dependent on factors, including but not limited to, the individual’s qualifications.

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