Assistant Director for Field Education

Company Description

By working at Harvard University, you join a vibrant community that advances Harvard's world‑changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Harvard Divinity School (HDS) is a nonsectarian school of religious and theological studies that educates students both in the pursuit of the academic study of religion and in preparation for leadership in religious, governmental, and a wide range of service organizations. HDS provides an intellectual home where scholars and professionals from around the globe research and teach the varieties of religion, in service of a just world at peace across religious and cultural divides.

The Assistant Director for Field Education reports to and collaborates closely with the Assistant Dean for Ministry Studies and Field Education to provide operational leadership and manage core academic, administrative, and compliance functions of the Field Education Program. The role oversees complex academic processes and the workflows carried out by departmental staff, advises students and supervisors, and ensures regulatory and payroll compliance across University systems.

• Provide operational leadership for the Field Education Program’s required academic components, overseeing processes from registration through evaluation and grading (an average of 65+ and up to 85 during the academic year, and an average of 60 during summer placements). Review and approve field education documentation, including student‑initiated applications, placement contracts, affidavits, learning agreements, and mid‑year and final evaluations.
• Oversee student registration and tracking systems in my.harvard to ensure accuracy, compliance, and degree progress; provide functional oversight and workflow coordination for processes carried out by the staff assistant and department administrator related to data entry, documentation, and student progress tracking.
• Apply knowledge of field education program requirements, academic standards, and placement processes to monitor student progress for proactive follow‑up to ensure compliance and readiness for evaluation.
• Share responsibility with the Assistant Dean for the evaluation and grading of all incoming field education assignments in Canvas and entry of final grades in my.harvard.

• Provide operational oversight of hiring and weekly payroll processes for field education students, coordinating closely with departmental staff responsible for implementation.
• Ensure proper coordination and reimbursement of Federal Work‑Study (FWS), OMS, and BMI funds, and maintain oversight of tracking and reporting practices.
• Oversee compliance with University payroll and FWS regulations, including required documentation (W/S Affidavit, Agency Form, approvers) and I‑9 processes in partnership with OMS and University payroll offices using People Soft.
• Independently resolve complex payroll, funding, and compliance matters in coordination with University and School partners, including the HDS Payroll Manager and SEO Manager.
• Develop and deliver training for students and supervisors on payroll reporting, time entry, and policy compliance.

• Design and deliver Compensation Training Session for students and supervisors.
• Assist with International Student Compensation Training Session; including coaching students through the process and ensuring all paperwork is accurate for Harvard International Office.

• Assist the Assistant Dean for Ministry Studies and Field Education with Supervisory Training Course, including content of course, emails to potential supervisors, and updating the course website.
• Respond to inquiries and meet with potential site supervisors to share general information about the Program and considerations as a future HDS accredited site.
• Assist with Supervisor Course Info Session and…