Coaching & Programs Coordinator, MBA Career & Professional Development

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Harvard Business School, located on a 40-acre campus in Boston, was founded in 1908 as part of Harvard University. It is among the world's most trusted sources of management education and thought leadership. For more than a century, the School's faculty has combined a passion for teaching with rigorous research conducted alongside practitioners at world-leading organizations to educate leaders who make a difference in the world.

Through a dynamic ecosystem of research, learning, and entrepreneurship that includes MBA, Doctoral, Executive Education, and Online programs, as well as numerous initiatives, centers, institutes, and labs, Harvard Business School fosters bold new ideas and collaborative learning networks that shape the future of business.

Are you an early higher education administration professional with an interest in career coaching and development? Are you looking for hands‑on experience working with over fifty highly accomplished career coaches? Are you a detail‑oriented individual who enjoys both quantitative and qualitative work? Would you like to be part of a team known for its culture and commitment to excellent service? If so, consider joining our team as the Coaching & Programs Coordinator.

Serve as the primary administrator for coaching‑related platforms that support the MBA and Alumni Coaching Programs, including:

• Time Reporting & Payroll Service (Fieldglass)
• 12twenty Recruiting Platform
• Career Leader
• Qualtrics
• Teams
• Share Point

• Manage weekly coach invoicing process for 50+ coaches
• Create and manage five+ annual Peer Review Zoom meetings, including calendar invitations for coaches and CPD staff
• Provide ongoing communication and support to coaches
• Onboard new coaches through Zoom orientation sessions covering program processes and expectations
• Provide coaches with academic calendar and other student event information for Fall and Spring coaching appointments
• Respond to coaching‑related questions and requests forwarded from the CPD main email account
• Grant access to Career Leader to partners, staff and alumni
• Distribute HBS Partner coaching requests to appropriate coaches
• Coordinate staffing and logistics for the daily Coach‑on‑Call program, hiring student workers, setting schedule, ensuring appointments and notes are captured in 12twenty
• Coordinate logistics for the annual two‑day Coach Training program in May (60+ attendees) including hotel, room and food reservations; all presentations, technology support and materials

• Manage Electronic Resume and Cover Letter Reviews
• AFAA and Club Resume Reviews
• Job Search Drop‑In Sessions and other related coaching programs
• Practice Interviews
• Responsibilities for MBA programming include:
• Creating events in 12twenty for all coaching programs (excluding AFAA programs).
• Coordinating room reservations.
• Managing student and alumni registrations.
• Collecting, printing, and distributing program materials as needed
• Soliciting and coordinating coach staffing for all programs.

• Manage Resume Book submission approvals and employer access
• Create and publish Fall and Spring Resume Books
• Process invoices for CEC‑related expenses
• Support additional CEC programming as needed
• General Career & Professional Development (CPD)
• Review and approve MBA Event Calendar submissions daily
• Support additional CPD programming and initiatives as needed
• Build trust and collaboration by being present on‑site and engaging directly with colleagues and various constituents.
• Other duties as assigned.

• High School Diploma, GED, or equivalent is required.
• 5+ years of experience in administrative support role(s) is required.
• Education beyond high school may count toward experience.
• Microsoft…