Senior Director of Finance & Administration

The Massachusetts Biotechnology Education Foundation (Mass Bio Ed ), a non-profit 501(c)(3) organization, is in its third decade of growing and developing talent in the Massachusetts life sciences workforce which in turn, develops innovations that save and improve lives.

Founded in 2001 by the Massachusetts Biotechnology Council, Mass Bio Ed  has evolved into a key link connecting students, educators, and professionals to the exciting opportunities within the life sciences industry. Our mission is to build a sustainable life sciences workforce in the region through educational and training programs that engage and excite teachers, inspire and propel students, and illuminate the pathway from the classroom to career.

Position Summary

Mass Bio Ed  is seeking an experienced nonprofit professional to be Senior Director of Finance and Administration, who will be a strategic partner reporting to the CEO. They will have primary responsibility in the following areas: finance, budgeting and business planning, human resources administration, payroll and benefits, facilities management and IT. The successful candidate will be a hands-on, participative accountant, not afraid to roll up their sleeves.

The Senior Director of Finance and Administration will play a critical role partnering within the senior leadership team in strategic planning, decision making and operations as Mass Bio Ed  seeks to enhance its quality programming and build its capacity.

Job Responsibilities

• Direct all aspects of general accounting policies and procedures to ensure the integrity of financial information and compliance with GAAP; provide monthly financial statements per GAAP, provide supporting General Ledger schedules and account reconciliations, develop monthly program and departmental financials, variance reporting and analysis, oversee the preparation of annual audit support schedules; assess any changes necessary. Coordinate and lead the annual audit process, liaise with the external auditors and the finance committee of the board of directors.
• Analyze and present financial reports in an accurate and timely manner to the CEO and board.
• Manage the development and documentation of accounting policies, procedures and related controls. Update and implement all necessary business policies and accounting practices; improve the finance department’s overall policy and procedure manual.
• Oversee and lead annual budgeting and planning process in conjunction with the CEO and senior leadership team; administer and review all financial plans and budgets; monitor progress and changes; keep senior staff and board of directors abreast of the organization’s financial status.
• Provide budgets and financial information for funding proposals.
• Oversee Accounts Payable and Accounts Receivable.
• Manage organizational cash flow and prepare forecasting reports.
• Develop and implement a robust contracts management and financial management reporting system: ensure that contract billing and collection schedules are adhered to and that financial data and cash flow are steady and support operational requirements.
• Working in conjunction with program staff, collect and collate financial reporting materials for funders and oversee all financial, program and grants fiscal reporting to ensure timely reporting in line with all contractual obligations.
• Monitor allocations to ensure that all expenditures are correctly attributed to their funding sources and indirect costs are accounted for.
• Execute payroll and benefits processing.
• Develop benefit cost analyses to ensure that Mass Bio Ed  offers the best benefits it can afford and serve as liaison to benefit providers.
• Oversee the management of the office and IT facilities.
• Manage one staff member to support these functions.

Qualifications and Experience

• Bachelor's degree or equivalent work experience required.
• Minimum 10 years’ experience in non-profit fund accounting and grant allocations required.
• Understanding of public grants management practices required.
• Strong administrative, organizational, project management and problem-solving skills with impeccable detail-oriented abilities.
• Exce…