Financial Assistant

Posting Description

Financial Assistant 2, MIT Sea Grant Program Support Group, supervised by the Financial Administrator and Assistant Director for Advisory, provides strong financial support for the MIT Sea Grant program and performs a variety of comprehensive financial support duties focused on supporting Sea Grant finance functions.

• Monitors and reconciles accounts on a monthly basis and creates projections.
• Communicates any discrepancies to the finance team, rectifies discrepancies in a timely manner.
• Places orders for staff, processes and reconciles purchase orders and Pro Card transactions.
• Completes travel reports for staff and fellows; processes and reconciles fellowship expenses, travel, and purchase orders.
• Processes purchase orders, requests for payments, travel vouchers, and journal vouchers in a timely manner.
• Ensures all backup documentation is collected and accessible for both internal and audit purposes.
• Clears procurement card transactions for select Sea Grant staff.
• Ensures all receipts and explanation of charges are promptly collected and cleared before charges are swept.

This is a one-year position which may be renewed based on mutual agreement and continuity of funding.

Required:

• High school diploma or equivalent.
• A minimum of three years of financial services, accounting, office, or related experience.
• Strong analytical, problem solving, decision making, time management, organizational, record-keeping, and multi-tasking skills.
• Ability to anticipate needs and execute follow-up.
• Excellent interpersonal, verbal, and written communication skills when communicating with external and internal colleagues.
• Ability to work on projects independently and as part of a team.

Preferred:

• Bachelor’s degree in a financial related subject.
• Experience in an academic setting and familiarity with NOAA and Sea Grant.
• Proficiency with MIT, NOAA, and other external financial systems, platforms, and working groups.

Expiration date: 1/9/2026