Fiscal Officer Assistant

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This range is provided by Pro Pivotal Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$35.00/hr - $45.00/hr

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Fiscal Officer Assistant

We are seeking a highly organized Fiscal Officer Assistant to support the financial oversight of research and discretionary funds for 10–15 faculty and research staff. This full-time, hybrid role offers a competitive pay rate of $35 to $45 per hour and requires experience with financial systems, budgeting, and grants management. The successful candidate will work closely with principal investigators (PIs), department leadership, and central administration to ensure financial accuracy, compliance, and timely reporting across various funding sources.

Key Responsibilities:

• Independently develop internal research budgets for programs
• Collaborate with PIs and senior staff on complex grant applications submitted via RAS
• Approve purchases in line with grant guidelines; monitor spending, account end dates, and fund receipts
• Track salary allocations; oversee payroll activity
• Review and flag issues in monthly and quarterly DACCA reports; notify PIs and initiate corrections
• Reconcile monthly financial statements; resolve discrepancies with VPF and related offices

Required Experience:

• 5+ years of financial administration experience, preferably in research or academic environments
• Hands-on experience with grant and sponsored fund management
• Demonstrated discretion in handling sensitive financial data

Nice-to-Have Experience:

• Experience with financial systems (SAPGui, SAPWeb, Concur, Cognos, COEUS)
• Background in financial forecasting and reporting

Required Skills:

• Proficiency with SAP or similar accounting platforms
• Strong organization and multitasking capabilities

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Pro Pivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.

• Seniority level
  
  Mid-Senior level

• Employment type
  
  Full-time

• Job function Finance
• Industries Higher Education

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