Manager of Non- Funds

Company Description

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways,inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Manage accounting activities, and provides specialized analysis and financial reporting.

The Manager of Non-Sponsored Funds leads financial operations and planning for the Faculty of Arts and Sciences (FAS) non-sponsoredfunds portfolio. As a critical role within FAS Finance function,the Manager of Non-Sponsored Funds will help ensure that the FAS’snon-sponsored funding sources – including endowments, current usegifts, construction gifts, loan funds, and unrestricted designatedfunds – are properly managed, utilized, and aligned with FASpriorities.

This role serves as a primary point of contact for non-sponsoredfunds and will work collaboratively with both FAS departments andcenters and University organization such as the Office of Gift Administration and the Office of the Controller. With a strong foundation in fund accounting and University policies and procedures, this role will also ensure that all funds are managedproperly to donors’ terms and that all regulatory requirements aremet.

This role will supervise the Non-Sponsored Funds team and managethe lifecycle of a fund (including new fund creation,acknowledgement of terms, release from restriction audits, donor relations and stewardship requests, and write-off and disabling offund, where applicable).

• Routine review and analysis of non-sponsored fund balancesacross the FAS currently a balance of $1.3 billion, across almost
  10,000 individual Funds; work with FAS leadership and Development to create plans related to “Hard to Use” funds (defined as fundswith narrow or outdated terms) and “Stranded/Idled” funds (definedas funds with broad terms that could be spent but are not).
• Gather and analyze metrics to identify streamliningopportunities in reporting across a variety of financial system sand reports
• Work with departments and centers that are supported byunrestricted monies; develop analysis around the non-sponsored fundlandscape to identify areas where restricted monies may beused
• Identify operational challenges; research and implement solutions related to the management of non-sponsored funds,including:
• Management of centrally-controlled funds (those manageddirectly by FAS Finance) to determine the best application based ondonor terms and FAS priorities
• Partnering with the Faculty Finance Manager on the use ofprofessorship funds
• Partnering with the FAS CFO on the use of the Edgerly Family Dean’s discretionary funds
• Review decapitalization and capitalization requests and recommend appropriate action.
• Ensure financial compliance with University policies and procedures and applicable rules and regulations.
• Monitor non-sponsored funds in deficit and work with departments and FAS leadership to reduce or eliminate by fiscal year end.
• Routinely review FAS non-sponsored funds with standing ordersto ensure the standing orders are still appropriate and necessary.
• Responsible for effective staff management, including hiringand orientation, training and development, workflow and performance management, and the promotion of an inclusive and innovative work environment
• Design, develop, and manage financial training

Work is performed in an office setting;this is a hybrid position requiring 3 days on campus

Sitting and using near vision for reading and computer work for extended periods of time

• Bachelor’s degree in Accounting or equivalent work experience required
• Minimum of 7 years’ relevant work experience
• Supervisory experience

• MBA or Master’s degree in a relevant field
• Demonstrated experience with financial systems and data querytools; in particular Harvard systems including HART, Oracle Financials, and Advance
• Advanced knowledge of accounting principles and taxregulations
• Experience with MS Office Suite, advanced Excel skills
• Knowledge…