Senior Construction Financial Analyst, Capital Projects

Harvard Faculty Of Arts And Sciences Senior Construction Financial Analyst

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The Faculty of Arts and Sciences (FAS) is the historic heart of Harvard University. It is the home of Harvard's undergraduate program (Harvard College, founded in 1636) as well as all of Harvard's Ph.D. programs (the Harvard Kenneth

C. Griffin Graduate School of Arts and Sciences, founded in 1872), Harvard Athletics and the Division of Continuing Education. The 40 academic departments and 30+ centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines. Together, the FAS seeks to foster an environment of ambition, curiosity and shared commitment to knowledge and truth that elicits excellence from all members of our community and prepares the next generation of leaders through a transformative educational experience.

Job Summary:

Facilitate diverse financial analysis for a school/unit and assist department management with their financial planning efforts, budget analysis and monthly reporting.

Job-Specific Responsibilities:

• Perform monthly reconciliation of capital construction project costs and A/P adjustments, process journals, and upload monthly charges into PRESTO (OPRP Finance systems for operations, planning, and construction) ensuring timely and accurate budget actuals.
• Support preparation of the $1.5 billion FAS Multi-Year Capital Construction Plan and provide financial and ad hoc analysis and reporting.
• Collaborate with FAS Finance and FAS Development Office to track and reconcile funding for equity-financed projects.
• Use the Faculty Review, Offer, Professorship, and Searches (FROPS) system to plan for faculty appointment searches and update budget data in liaison with FAS Finance.
• Provide financial assistance on capital projects managed by the Owner's Project Manager (OPMs).

Project Support:

• Prepare, review, and submit funding and closeout requests (CAPS forms) for capital construction projects and track their approval progress.
• Work with Project Managers (PMs) to process invoices, track payments, and verify execution of contracts.
• Collaborate with PMs and OPMs on the monthly Executive Summary Reporting process required by Central Administration on capital projects over $5M and consolidate the output into one document for review by Senior Management.
• Manage project information in project management tools and assure data integrity across financial systems.
• Ensure full execution of construction contracts prior to bill paying.
• Work with the University Auditor to review contract/actual rates and mark-ups.
• Support the closeout process for capital construction projects by ensuring accurate billing (i.e. permits, hazmat…).

Working Conditions:

Work is performed in an office setting;
Hybrid schedule: three (3) days on campus (2 days WFH) after 90-day Orientation & Review and fully up and running

Physical Requirements:

Sitting and using near vision for reading and computer work for extended periods of time

Qualifications:

Basic Qualifications:

• Bachelor's degree or equivalent work experience required
• Minimum of 7 years' relevant work experience

Additional

Qualifications and Skills:

• Experience in construction project management, property budget oversight, higher education, or non-profit management strongly preferred.
• Working knowledge of capital construction accounting principles strongly preferred.
• Experience with general ledger, general accounting practices, and financial systems.
• Working knowledge of capital construction accounting principles.
• Strong, demonstrable Excel skills and hands-on experience with analysis and data query tools (e.g., pivot tables, SUMIF, VLOOKUP functionality, formulas, etc.)
• Ability to build strong relationships with people at all levels of the organization.
• Collaborative working style with strong attention to detail and problem-solving skills; able to…