Financial Analyst

POSITION SUMMARY:

The Financial Analyst is expected to function primarily in an oversight, analytical, coordination, and advisory capacity. Routine transaction processing, data entry, invoice preparation, maintenance of detailed accounts payable/receivable records, and other clerical accounting functions should generally remain the responsibility of the Account Clerk/Senior Account Clerk, with the Financial Analyst providing review, oversight, troubleshooting, and guidance as appropriate.

The Financial Analyst will oversee the day-to-day fiscal operations of the Office of Planning, Budget & Personnel and review the work of the Senior Account Clerk and other staff, as needed. The position will provide fiscal analysis, financial oversight, budget support, and operational guidance to ensure compliance with City policies, procedures, procurement requirements, and applicable financial regulations.

The Financial Analyst will develop a thorough knowledge of the City’s payment, revenue, procurement, budget, and financial reporting procedures. The position will ensure that fiscal transactions are processed accurately and timely, provide guidance on financial matters, and serve as a key point of contact for departments, vendors, the Budget Office, Purchasing, Human Resources, and other fiscal offices.

The Financial Analyst will also provide coverage for the Senior Account Clerk and/or Payroll Coordinator, as needed, to maintain continuity of fiscal operations.

The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Provide oversight and review of the work performed by the Senior Account Clerk and other fiscal staff, including accounts payable, accounts receivable, vendor payments, requisitions, and related financial transactions, to ensure accuracy and compliance with City policies and procedures.
• Review and monitor payment processes and financial transactions to ensure invoices and other obligations are processed accurately and timely. Serve as a resource for resolving vendor payment inquiries and fiscal issues.
• Supervise and coordinate the workflow of accounting staff and collaborate with other departments to facilitate timely and accurate fiscal transactions.
• Oversee departmental cash management activities and ensure compliance with City and departmental policies, procedures, and internal controls.
• Develop, document, and maintain internal procedures, process guides, and other working documentation related to fiscal and administrative operations.
• Identify opportunities to improve fiscal processes, internal controls, and administrative procedures and assist with implementing improvements.
• Coordinate with the Purchasing Department and other appropriate offices regarding departmental contracts, purchase orders, procurement activities, and related fiscal matters.
• Monitor changes to City procurement rules, regulations, policies, and practices and provide guidance to departmental staff to support compliance.
• Assist with year-end financial closeout activities, including monitoring expenditures and revenues and establishing and maintaining appropriate financial controls for operating, grant, and capital funds.
• Prepare and analyze financial reports, appropriation requests, budget transfer requests, expenditure and revenue reports, and other fiscal analyses as required.
• Maintain and develop financial spreadsheets, tracking tools, and reporting systems. Utilize People Soft to conduct inquiries, generate reports, and analyze financial information at the division and/or unit level.
• Assist in the development, preparation, and monitoring of the Department’s annual operating and capital budgets.
• Maintain and update the Department’s annual report, budget narrative, performance measures, benchmarks, monthly reports, and other financial and operational data-tracking systems.
• Monitor departmental expenditures, revenues, appropriations, and budget balances and identify potential issues or variances for management review.
• Assist with the maintenance and technical support of automated fiscal systems and coordinate the preparation and distribution of recurring weekly and monthly financial reports.
• Maintain close working relationships with the Leadership Team, Budget Office, Human Resources,…