Finance Administration Coordinator

Financial Assistant II - Higher Education Research Institution

Pay: $26-30/hr, temp

Duration: 6 months temp, with potential extension

Schedule: 21 hours/week (3 days x 7 hrs)

Location: Cambridge, MA

Position Overview:

Supports post-award financial services for a large, centralized research organization with significant annual grant and research activity. Handles invoice processing, account transaction reconciliation, and financial review/control activities. Works with staff on p-card transaction control, financial recordkeeping, accounting/charge documentation resolution, and procurement approvals.

• Process accounts payable activity, approve invoices and RFPs; interact with vendors and lab members to resolve issues
• Conduct financial review and control for research/faculty fund accounts; research complex transactions
• Run and review monthly reports
• Approve/process B2P procurement requisitions, journal vouchers, verify credit card purchases
• Provide B2P training to lab groups
• Reconcile accounts, assist with account close-outs, maintain records
• Monitor cost object activity, close outstanding POs, issue new blanket B2P POs
• Process invoices and monitor expenses for sponsor/budget compliance
• Support suspense account handling/reporting with Fiscal Officers and Financial leadership
• Own monthly administrative metrics report for travel card expense reconciliation
• Provide guidance to lab administrative assistants

Qualifications:

• High school diploma or equivalent required; BS/BA preferred
• 3+ years accounting or finance experience
• Working knowledge of Excel, Word, PowerPoint, email/calendaring, reporting software, databases; expertise with enterprise financial/procurement systems
• Strong verbal/written communication and interpersonal skills
• Flexible, organized, detail-oriented; able to work independently and as part of a team