Associate Director – Medical Operations

• Provide strategic project management support across Medical Affairs and cross-functionally
• Manage Company Sponsored Phase 4 study operations end to end, including CRO oversight and cross-functional alignment
• Operationalize Medical Affairs planning, including budget planning with Medical Directors
• Support congress planning, reports, and congress-specific training materials
• Maintain Medical Affairs SharePoint databases, budgets, medical resources, and departmental report repositories
• Create project timelines, monitor strategic project progress, and ensure deliverables are completed on time and within budget
• Support advisory boards, publications, and congress meetings
• Lead development of the monthly Medical Affairs dashboard
• Maintain calendars of program, congress, and internal meetings
• Plan, implement, and maintain departmental platforms
• Maintain quarterly business updates and support preparation for Executive Leadership Team and Senior Leadership Team presentations
• Author and maintain Medical Affairs operating processes and SOPs, ensuring audit- and launch-readiness
• Build operating processes and systems in a fast-moving, high-growth environment
• Establish process improvements, incorporate new technologies, and develop communication tools for cross-functional partners
• Support publication processes and create materials for internal meetings using PowerPoint, Smartsheet, and other tools

• Bachelor’s degree required; advanced degree preferred
• Minimum of 5 years of relevant operational experience in the pharmaceutical or biotech industry
• Project management and resource planning/management experience; PMP or other project management certification is a plus
• Minimum of 8 years of company sponsored study management experience within Clinical Operations or Medical Affairs or combination
• Strong knowledge of and ability to implement Medical Affairs concepts and operational practices
• Proven experience managing and interacting with medical affairs vendors
• Ability to represent Medical Affairs project management activities with broader Project Management and cross-functional teams
• Strong cross-functional collaboration skills
• Proficiency in project management software and tools and Microsoft Office Suite; experience with Smartsheet
• Excellent written, verbal, and communication skills
• Ability to work independently, prioritize complex information, and problem solve
• Ability to thrive in a fast-paced environment, handle multiple activities, prioritize, and pivot as necessary
• Ability to travel 10–20%

Demonstrates expertise in strategic project management within Medical Affairs, including end-to-end study operations, budget planning, and cross-functional collaboration. Proficient in developing and maintaining operating processes, dashboards, and communication tools to support high-growth environments.

• Project Management
• Medical Affairs Operations
• CRO Oversight
• Cross-Functional Collaboration
• PMP Certification

• Project Management
• Resource Planning
• Study Management
• Medical Affairs Concepts
• Process Improvement
• Budget Planning
• SOP Development
• Audit Readiness
• Publication Processes
• Timeline Creation

• Excellent Communication Skills
• Problem Solving
• Independent Work
• Prioritization
• Adaptability

• PMP Certification

• Pharmaceutical Industry
• Biotech Industry
• Clinical Operations
• Medical Affairs
• Vendor Management

• Microsoft Office Suite
• Smartsheet
• Share Point
• Project Management Software