Assistant Manager

Harvard University Central Administration

By working at Harvard University, you join a vibrant community that advances Harvard's world-changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

General Responsibilities

• Ensure high standards are consistently met by implementing all Harvard Kennedy School and University policies related to food quality, sanitation, equipment, facility maintenance, and safety.
• Foster a positive, collaborative work environment that promotes open communication, fairness, and continuous learning while supporting Harvard Kennedy School and University goals.
• Maintain professional relationships with Union Employees and Union Shop Stewards.
• Ensure compliance with unit-specific sustainability goals and programs.
• Collaborate with Human Resources and Harvard Kennedy School Management to ensure employment practices adhere to the current Collective Bargaining Agreement and University personnel policies.
• Must excel at multitasking, problem-solving, teamwork, communication, and perform under pressure.
• Develop and maintain positive and professional relationships within the community, where all perspectives on food are celebrated and supported. Provide outstanding customer service and ensure specialty diets and other nutritional needs are met.

Supervision and Staff Scheduling

• Schedule, assign work and ensure the staff is properly trained and have the tools and equipment needed to effectively carry out their job functions.
• Coaches, counsels, retrains personnel as needed in order to ensure superior levels of performance.
• Schedule personnel appropriately based upon business needs and events.
• Manage Kronos and approve timecards.

Supervision of HKS

• Develop and maintain positive, professional relationships with front line service staff via regular meetings, two-way communications, timely feedback, collaboration and consistent visibility in the work unit.
• Ensure performance expectations and work rules are clearly communicated and implemented via regular coaching, mentoring and regular staff meetings.
• In collaboration with Human Resources and Harvard Kennedy School Management, ensures employment practices are compliant with the current Collective Bargaining Agreement and all University personnel policy and procedures.
• Ensure Kronos' timekeeping system is accurately and regularly maintained. Process timecards and absence requests in a timely manner and per Harvard Kennedy School policy and procedure. Use Kronos Dialer to fill open shifts in compliance with the Union Local 26 and Harvard Kennedy School policies.
• Assume duties if staff are unavailable to work.

Daily Operations

• Payroll Management. Maintaining all staff payroll in Kronos system; ensure that payroll is submitted accurately each Monday.
• Review all Event Orders to determine staffing levels, distribution and execution of events.
• Ensure that all daily catering orders are processed and fulfilled to Catering expectations.
• Communicate with sales department.
• Communicate information to the kitchen on times for all the events to ensure proper food delivery and pick up times are met while maintaining standards of food, beverage and meeting specifications.
• Manage Catering Events
• Supervises all catering deliveries and ensures Catering standards are met through spot checks and training of staff.
• Support Managers in ensuring performance expectations and work rules are clearly communicated and enforced through coaching, mentoring, and regular staff meetings.
• Provide assistance in the Sales office by inputting sales and doing the diagrams for Events.
• Step into management roles as required and provide additional support as needed.
• Crosstrain in other areas as assigned.
• Perform other duties as assigned.

Working Conditions:

• Ability to work evenings, weekends and holidays as needed
• Subject to wet floors, temperature extremes, and excessive noise
• Standing and walking for significant amounts of time is necessary

Physical Requirements:

• Continuous: walking, standing, lifting.
• Frequent: bending, reaching, squatting, push/pulling, pushing of mobile carts, hot boxes.
• Occasional: climbing, sitting, handling, manual dexterity.

Qualifications

Basic Qualifications:

• HS Diploma and at least 5 years prior front of the house catering experience in high volume, fine dining events with off-premises or hotel catering operations.
• Previous supervisory experience, with ability to hold team members accountable.
• Proficiency in Microsoft Office applications (Word, Outlook, Excel, Teams, EMS, Social Tables). Ability to learn other software applications as needed.
• Must be able to work evenings, weekends and holidays as needed.
• Knowledgeable about current food and event management trends.
• Demonstrated ability to deliver exceptional customer service.
• Strong communication (verbal, written, interpersonal) skills and an ability to communicate effectively with a diverse…