HR Assistant

Human Resources Assistant

Our client in Cambridge is looking to add an HR Assistant to their team on a contract-to-hire basis. In this dynamic role, you will support essential HR functions, contributing to the smooth operation of staffing, personnel data management, and administrative processes. Your expertise will help ensure the accuracy, efficiency, and compliance of HR activities, making a meaningful impact on the organization's ability to attract and retain top talent.

Compensation: $/hour*

* Listed not guaranteed - potential offers vary based on experience level, qualifications, and internal equity and may be outside of this range

• Collaborate to process a wide range of personnel transactions within the HR management system, ensuring adherence to federal and institutional standards.
• Coordinate the creation and posting of recruitment advertisements, verifying job details, qualification criteria, and application statuses.
• Facilitate new employee onboarding by scheduling start dates, verifying employment eligibility, and conducting orientation sessions.
• Administer fellowship applications, managing portals, monitoring submissions, and assisting review committees.
• Oversee affiliate appointment and stipend data, generating reports and tracking upcoming expirations while liaising with division administrators for timely updates.
• Manage benefit enrollment records, updating information, verifying eligibility, and resolving coverage or visa issues proactively.
• Track background investigations, coordinate security clearances, and maintain confidential records to ensure compliance.
• Enhance HR operational workflows through process review and improvement initiatives, developing standard operating procedures as needed.
• Monitor the HR email account, responding to inquiries, tracking requests, and maintaining organized records of correspondence.
• Perform other related duties to support the HR department's objectives.

• Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field preferred (or equivalent experience).
• Prior experience supporting HR and/or administrative processes in an office environment.
• Comfortable learning and navigating systems/databases; strong attention to detail with data entry and record maintenance.
• Ability to handle sensitive/confidential information with professionalism and discretion.
• Strong communication skills and a customer-service mindset when working with employees and internal teams.

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.