Project Manager, Student Engagement, Bloomberg Center

Overview

Position Overview:

Reporting to the Senior Director for City Talent and Student Engagement, the Project Manager manages planning, operations, and administrative support for various student engagement activities in the Bloomberg Center for Cities. The role coordinates across recruitment, selection, placements, and program operations, notably for the Bloomberg Harvard City Hall Fellowship, and supports the growth of student-facing initiatives across Harvard.

City Hall Fellows Program:
Recruitment, Selection, and Placement

• Manage the end-to-end administrative and operational execution of the Bloomberg Harvard City Hall Fellowship, placing up to 25 Fellows annually.
• Manage timeline, monitor progress toward milestones, and track city and student applicants.
• Maintain accurate tracking of applicants, placements, and project scopes using Salesforce and related data systems.
• Coordinate outreach to alumni cities and support city project scoping, including scheduling and documentation.
• Plan and support Harvard-wide student recruitment across multiple graduate schools, including in-person sessions and creative outreach strategies.
• Manage application systems and selection processes, including review, interviews, matching, and offers.

Fellow Onboarding, Administration, and Payments

• Issue offer letters and maintain official Fellow and city records.
• Coordinate onboarding logistics, including relocation, housing guidance, health insurance, and stipends.
• Manage tracking and communication with cities to ensure fellow placement MOUs are signed and processed.
• Monitor visa considerations in partnership with the Harvard International Office.
• Coordinate with Center’s Administration & Finance team to set up, monitor, and close out Fellow payments.

International Fellowship Pilot

• Support a pilot to place Fellows in non-U.S. cities.
• Coordinate with external vendors on work permits, payroll, taxes, and benefits.
• Assess local compensation considerations and operational feasibility.
• Support evaluation of scalability for future cohorts.

Student Engagement Programming and Growth

• Support the Center’s broader strategy to connect Harvard students with cities.
• Manage scheduling, logistics, and coordination for student engagement activities.
• Track and evaluate student and alumni outcomes.
• Provide operational support for additional student engagement initiatives as needed.

Operations and Continuous Improvement

• Build and maintain strong working relationships across the Center, Harvard schools, and University partners.
• Support the development of efficient administrative structures and workflows.
• Benchmark practices against peer programs and contribute to data-informed process improvements.

Basic Qualifications:

• Bachelor's degree in a relevant field such as Business Administration, Public Administration, Nonprofit Management, Social Sciences, and 4 years of professional experience in program coordination, project management, or related fields.

Additional

Qualifications and Skills:

• Ability to manage multiple diverse activities simultaneously, deliver on commitments, and operate with speed, accuracy, and strong judgment.
• Meticulous attention to detail.
• Proficiency with customer relationship management systems, especially Salesforce.
• Proven organizational and project management ability.
• Creative problem-solving and analytical skills.
• Ability to navigate ambiguity and build structure for oneself.
• Team player with skill in building and managing relationships with a wide range of stakeholders.
• Strong customer service orientation and persistent follow-through in service of clients.
• Ability to communicate persuasively, concisely, and clearly in speech and writing.
• Entrepreneurial with an enthusiasm for doing whatever it takes to get the job done.

• Appointment End Date: This is a fully benefits-eligible term appointment through June 30, 2027, with a strong possibility of renewal.
• Standard Hours/
  
  Schedule:
  
  35 hours per week.
• Visa Sponsorship Information: Harvard University is unable to provide visa sponsorship for this position.
• Pre-Employment Screening: Identity, Education.
• Other Information: This is a full-time, on-campus position based in Cambridge, MA.

This position has been determined that all duties and responsibilities must be performed at a Harvard or Harvard-designated location. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

This position is salary grade level 056. Please view the salary range and related information for Harvard.

Harvard offers a comprehensive benefits package designed to support a healthy work-life balance and wellbeing. Our benefits include, but are not limited to:

• Generous paid time off including parental leave
• Medical, dental, and vision health insurance coverage starting on day one
• Retirement plans with university contributions
• Wellbeing and mental health resources
• Support for families and…