Project Manager, Program ​/ Project Manager, Operations Manager

Company Description

By working at Harvard University, you join a vibrant community that advances Harvard's world‑changing mission in meaningful ways, inspires innovation and collaboration, and builds skills and expertise. We are dedicated to creating a diverse and welcoming environment where everyone can thrive.

Why join Harvard University Central Administration?

Harvard University's Central Administration (CADM) is a 5,000+ employee organization that supports the university's overall excellence by understanding and serving the needs of its schools, students, faculty, staff, alumni, and surrounding communities. Through dynamic and collaborative partnerships, CADM provides high‑quality and efficient services to the schools to help them achieve their goals.

Harvard Capital Projects (HCP) is an internal resource for the Harvard community providing project management services across the entire campus. HCP works collaboratively with a variety of Harvard Schools and Departments, providing project management services for a variety of campus renewal, campus growth, and development and undergraduate house renewal projects. HCP prides itself on being a center of excellence for capital project delivery.

The Project Manager reports to the Associate Director for Campus Renewal and will be responsible for managing primarily energy and utility related projects including mechanical and electrical infrastructure upgrades, building system upgrades, and building envelope upgrades. The project manager may also manage tenant fit outs for both academic and commercial use.

Job‑Specific Responsibilities:

• Works independently and successfully manage, in whole or in part as assigned, core project activities: budget, scope, and schedule with demonstrated prior experience in project administration and contract negotiation.
• The individual should be able to review, organize, and analyze data to make strategic decisions on core project activities/assignments for review with Senior Project Manager or Associate Director.
• Effective management of design and consultant teams.
• Effective management of internal Harvard Campus Services stakeholders and processes.
• Established knowledge of professional project management, architecture, engineering, or construction management skills and best practices for design and construction across a variety of project types and/or stakeholders. Applies knowledge thoughtfully and strategically to manage/implement core project requirements in alignment with department and university mission.
• Nature of work is primarily independent on low complexity projects.
• Accountable for delivery of tasks operating within guidelines/policies.
• Has established organization methods/tools for communication, tracking progress, and escalating issues to supervisor.
• Prepares initial drafts of project scope, budget and schedules and is accountable for clearly defined activities with some complexity.
• Reviews design concepts, tracks submittals, and provides day‑to‑day direction to project team with assistance from Senior Project Manager or Associate Director.
• Frequently works on issues requiring strategic thinking.
• Identifies issues, potential risks, gathers facts and finds successful solutions to problems as they arise.
• Exercises judgment within defined procedures and policies to determine appropriate action or innovation to implement core project requirements.
• Works regularly with Senior Project Manager or Associate Director to review solutions and strategies to limit risk, communicate clearly, and improve core skill set with a goal of more independent management.
• Participates as the lead of the project team from design, permitting approvals, to construction and closeout.
• Manages the project delivery process through all project phases.
• Facilitates communication throughout project, particularly during transition from one phase to the next.
• Works with HCP leadership to develop and maintain project schedules and budgets for all projects.
• Participates in the owner’s construction meetings to review construction progress and quality. Monitors, systematizes, recommends, and reports on all change proposals and…