Senior Development Coordinator

Job Overview

Senior Development Coordinator – American Repertory Theater at Harvard University. The Senior Development Coordinator supports the A.R.T.’s development department, working with front-line fundraisers, board management, campaign research, membership events, governance documentation, annual fund and capital campaign, and special projects. The role reports to the Chief Development Officer and assists with day-to-day operations, providing broad fundraising and development experience in a non-profit setting with a volunteer board and donors.

• Assist the CDO with administrative duties, including management of the CDO’s calendar and inbox, drafting emails, and supporting email communications.
• Coordinate donor engagement between front-line fundraisers, the Artistic Director, and University Development Office.
• Work with executive leadership to set agendas for the Board of Trustees, Board of Advisors, and committee meetings (~40 per year).
• Prepare meeting content, technology, scheduling, staffing, and follow-up.
• Assist the CDO in establishing and managing ad hoc board committees, task forces, and working groups.

• Assist the Associate Director with standard renewal grant applications, funder reports, and compiling supplemental materials for new or major grants.
• Conduct regular prospect research for institutional giving, draft gift proposals, and share findings with the development team.
• Update and maintain grant tracking spreadsheets, grants calendar, and funder information in Tessitura.

• Assist the development team with RSVP tracking, invite drafting and deployment, and on-site and virtual event management.
• Prepare donor bio information for leadership and fundraisers.

• Assist development operations with receipt reconciliation, budgeting, gift entry, and contact reports.
• Maintain donor biographies and prepare leadership for donor meetings.
• Support the development team on special projects as needed.
• Coordinate communication across A.R.T. and University departments related to philanthropic activity.

Basic Qualifications

• Five or more years of related experience. Education beyond high school may count toward experience.

Additional Qualifications and Skills

• Proficiency with Microsoft Office Suite and Google Suite.
• Ability to prioritize and manage multiple tasks.
• Excellent written and verbal communication skills.
• Strong organizational and time management capabilities.
• Customer service and problem-solving orientation and attitude.
• Knowledge of theater is preferred.
• Ability to work evenings and weekends as required.

• Standard Hours/
  
  Schedule:
  
  35 hours per week.
• Visa Sponsorship: Harvard University is unable to provide visa sponsorship for this position.
• Pre-Employment Screening: Harvard University requires reference and background screenings:
  Identity, Criminal, and Credit.
• Other Information:
  • Cover letter is required when applying for this role.
  • This position will have a 3-month orientation and review period.

This position allows some duties to be performed at a non-Harvard location, as determined by department needs. The work schedule and location will be set by the department. Employees in hybrid positions must work in a Harvard registered state in compliance with the University’s Policy on Employment Outside of Massachusetts. Additional details will be discussed during the interview process. Certain visa types and funding sources may limit work location.

Individuals must meet work location sponsorship requirements prior to employment.

This position is salary grade level 055. Please visit Harvard's Salary Ranges to view the corresponding salary range and related information.

Harvard offers a comprehensive benefits package designed to support a healthy work-life balance and your physical, mental and financial wellbeing.

• Generous paid time off including parental leave.
• Medical, dental and vision health insurance coverage starting on day one.
• Retirement plans with university contributions.
• Wellbeing and mental health resources.
• Support for families and caregivers.
• Professional development…