Administrative Assistant - Elections; Temporary Position

Job Details

Position:
Administrative Assistant I - Elections (Temporary Position)

Department:
Finance and Property Services

Location:

Cambridge, MN

Job Type: Part-Time

Work Schedule:

Varies, depending on departmental needs; typically Monday through Friday, 8:00 a.m. to 4:30 p.m.

Work Setting:
On-site; regular in-person attendance required

FLSA Status:
Non-Exempt

Union Affiliation:
Non-Union

This is a temporary, part-time, non-union, non-benefit eligible position. Employment shall not exceed 67 working days in a calendar year. The position will work 10-40 hours per week from approximately the end of June 2026 through mid-August 2026, and/or from approximately mid-September 2026 through November 2026.

Primary duties include processing absentee ballots, data entry, testing of voting equipment, and other clerical tasks. This is a nonpartisan position that requires strong customer service skills, attention to detail, and basic computer skills. Prior experience with County Auditor‑Treasurer functions or election administration is a plus.

• $22.70 per hour

• Processes absentee ballots, voter registration applications, and other department documents.
• Prepares and enters data into department software applications and the state voter registration system.
• Performs department clerical tasks including preparation of outgoing mail, filing, copying, scanning, and ordering supplies.
• Performs testing of election equipment and records the results of tests.
• Provides general and technical information in response to oral and written inquiries from the general public and government officials.
• Assists the public with completion of forms, understanding laws and regulations, using the county website, and obtaining information.
• Examines incoming documents, forms, and other materials for completeness and conformity with department requirements.
• Receives and responds to department telephone inquiries and directs calls to other staff as appropriate.
• Performs other related duties as assigned or needed.

• State of Minnesota eligibility requirements to serve as an election judge.

• Knowledge of Minnesota election processes, laws, policies, and procedures.
• Knowledge of modern office practices, procedures, and equipment.
• Knowledge of data privacy practices and procedures, and ability to maintain confidential documents and information.
• Skill in the use of computers for data entry and information gathering.
• Ability to work without close supervision.
• Ability to read a manual and apply its procedures to a work situation.
• Ability to complete assigned work with accuracy and strong attention to detail.
• Ability to understand, follow, and communicate oral and written instructions.
• Ability to collect and organize data and convert to written reports.
• Ability to maintain complex records and prepare reports from the same.
• Ability to establish and maintain effective working relationships with co‑workers, officials, and the public.
• Regular and timely work attendance.

This work requires the frequent exertion of 25 pounds of force and the occasional exertion of up to 50 pounds of force; work regularly requires sitting, speaking or hearing, using hands to finger, handle or feel and repetitive motions, frequently requires reaching with hands and arms and occasionally requires standing, walking, stooping, kneeling, crouching, crawling, pushing, pulling, and lifting.

Work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels.

Work is generally in a moderately noisy location (e.g., business office, light traffic).

AA/EEO