Maintenance Service Specialist

Overview

To provide administrative support to Maintenance Manager, Equipment Manager, and other trucking and maintenance staff.

Essential Functions/Major Duties
:

• Track equipment – Location, date out, date in, status.
• Create and complete work orders for equipment and tool repairs.
• Create and complete trip tickets for internal and external trucking.
• Answer phones – screen, handle routine calls and route calls as required.
• Create and process purchase orders.
• Keep track of supplies and order parts as needed.
• Track vehicle and equipment quarterly and annual inspection dates.
• IFTA and IRP mileage and fuel tracking
• Create and maintain driver qualification files.
• Track and schedule DOT medical card updates.
• Inventory, tracking, and record keeping for various calibrated tooling.
• Calculate and dispatch line crossing sheets as needed.
• Attend safety meetings and required trainings as scheduled.
• Attend daily huddle. Assume role of facilitator when scheduled.
• Check and enter timecard information and submit weekly employee expenses
• Load trucks as needed
• Other duties as assigned.

• Work will involve working in an office setting located in our heavy equipment maintenance facility. Some time spent on the shop floor and in the yard.
• Comfortable in a fast-paced environment, with constant change.
• Excellent verbal and written communication skills.
• Strong attention to detail.
• Possess great organizational and prioritization skills.
• Working knowledge of Microsoft Office Outlook and excel.
• Two (2) years of administrative or other relevant experience.
• Ability to manage time efficiently while multi-tasking.
• Works well without constant supervision.