Accounts Payable Specialist - Grade 6 - $47, 174.40 ~ $55,723.23 ~ $66,872.00

This position will be posted from July 27, 2026 to August 7, 2026 by 4:00pm.

Must be able to pass a drug and alcohol test and a background check.

DRPA and PATCO are subject to federal law, under which marijuana continues to be illegal.

Please check your spam or clutter for any emails regarding this selection process.

Assists in the facilitation of DRPA’s payment process and ensures compliance with the Authority’s accounting policies by researching, reviewing and verifying all invoices and supporting documentation and gathering authorizations to issue payment. Works with other Accounts Payable Specialist and AP/AR Supervisor to coordinate the timing of check runs and ACH/wire distributions, route invoices for proper approval and process invoices in the accounting system (using the accounts payable applications) in a timely manner.

Communicates regularly with the purchasing department to provide guidance on purchase order issues, such as incorrect coding, incorrect vendor detail and discrepancies with invoice billing terms vs. purchase order billing terms.

Reaches out to vendors for W-9 information and clarification on billings.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the duties, responsibilities, knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The Authority will adhere to all applicable laws and regulations in assessing an employee's ability to carry out or otherwise meet the job requirements set forth herein in a satisfactory manner.

• Reviews vendor invoices for compliance with purchase order stipulations, ensuring that each item’s commodity code on the purchase order matches up exactly to the item being billed on the invoice (item number, dollar amount per item, size, and quantity). Contact departments to obtain additional supporting documentation or to alert them to discrepancies between the supporting documentation and the vendor invoice.
  
  Checks to see if the proper workflow for approval has taken place and contacts departments to obtain additional approval when needed.
  
  Provides guidance or seeks out information regarding the appropriate payment procedure to follow when a purchase order has not been initiated (finance voucher, expense reimbursement etc.).Checks to see if receiving has been done correctly for three-way match POs in order to allow for payment processing.
  
  Reviews the contract, discount, and freight terms of the PO against the invoice to ensure all terms are adhered to and to apply the appropriate freight and discount amounts when applicable.
• Helps ensure accurate processing of payments and compliance with DRPA's accounting policies by verifying signatures, amounts, discount, payment, and contract terms and supporting documentation.
  
  Verifies account coding of invoices.
  
  Contact departments regarding discrepancies with coding, billing terms and/or vendor data.
  
  Contact all new vendors and current vendors with address or name changes to obtain a W-9 form to ensure all vendors who are 1099 applicable are marked off correctly in the system.
  
  Updates vendor master file for new vendors or changes to existing vendors as directed by the Lead Accounts Payable Specialist.
• Notifies IS of any technical issues arising from the system regarding accounts payable applications.
  
  Tests the system after IS makes its corrections to see if the technical issue has been resolved.
  
  During current or possible future system conversions (i.e. Banner to SAP), helps pull together the necessary vendor master data needed for conversion and checks for noticeable errors in the data.
• Performs (alongside or as dictated by the lead) multiple weekly payment runs and sends out the positive pay files to the bank, performs the daily check, ACH, wire reconciliations using the bank file or manually when not available or when there are errors with the bank’s file.
  
  Issues check cancelations and stop payments with the bank for…