EWR Part-Time Fleet & Administrative Assistant; Tue & Thur Moonachie Moonachie

About Us

Odeko is the all‑in‑one operations and technology partner to more than 20,000 independent coffee shops, cafes and other food establishments. Through the Odeko web portal and mobile app, customers can purchase supplies from hundreds of national and local brands, track ordering trends, finance equipment, and access insurance. Customers that use Odeko can increase their revenue, reduce their environmental footprint, and save significantly on their cost of goods and time spent on vendor management.

Odeko’s mission is to continuously develop technology to champion neighborhood cafes, coffee shops and other independent F&B establishments, supporting local businesses. Our 400+ employees span numerous departments and business lines, united in developing technology to support the needs of our customers.

We are looking for a Part‑Time Fleet & Administrative Assistant to support our Fleet Lead with toll violations, vehicle registrations, compliance documentation, and general site administrative tasks at our EWR facility.

Location: 125 State St, Moonachie, NJ 07074

Schedule: Tuesday & Thursday, 9 AM - 5 PM (approximately 16 hours per week)

Pay: $18 per hour, paid weekly

• Toll & Violation Management: Track, review, and process incoming toll statements and traffic violations promptly to avoid penalties and keep our fleet compliant.
• Compliance & Registrations: Assist with organizing, tracking, and executing vehicle registrations, state inspections, and critical fleet paperwork.
• Meticulous Record Keeping: Maintain accurate, up‑to‑date digital files for all fleet vehicles, including driver assignments, maintenance logs, and fuel receipts.
• Site Support: Support the local facility team by helping with general on‑site administrative tasks, data entry, and basic office organization during spare time.

• Google Workspace
  
  Experience:
  
  Comfortable navigating Gmail, Google Docs, and Google Sheets for data entry and tracking.
• Extreme Attention to Detail: High accuracy when reviewing invoices, matching tolls, and verifying time‑sensitive vehicle registration deadlines.
• Reliable
  
  Schedule:
  
  Ability to work on‑site at 125 State Street, Moonachie, NJ every Tuesday and Thursday for approximately 16 hours per week.
• Strong Organizational
  
  Skills:
  
  Capable of managing physical and digital paperwork efficiently while balancing multiple recurring tasks.
• Great Communication: Clear written and verbal communication skills to coordinate effectively with internal drivers, team leaders, and external vendors.
• Proactive Mindset: Willing to pivot and take on general site administrative tasks when fleet operations tasks are fully caught up.

• Fast‑paced environment with opportunities to directly impact the company.
• Competitive compensation, healthcare benefits, and opportunity for equity.
• Other perks such as full benefits lists available upon request.

Odeko is proud to be a diverse, equitable, and inclusive employer. We encourage all to apply regardless of educational background, race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, or veteran status.