Principal Secretary

Principal Secretary

Recruitment/Posting Title
- Principal Secretary

Job Category - AFSCME 1761 (COLT)

Department - EFNEP

Overview
- The New Jersey Agricultural Experiment Station (NJAES) is an integral component of Rutgers, The State University of New Jersey. The experiment station provides a diverse range of research, extension, and education programs that serve the people of New Jersey and the urban, suburban, and rural communities in which they live. Through its Cooperative Extension offices in all 21 New Jersey counties, dedicated 4-H agents, Extension specialists, Family & Community Health Sciences educators, and Agriculture and Natural Resources agents work to serve New Jersey residents in every area of the state.

Posting Summary
- Rutgers, The State University of New Jersey is seeking a Principal Secretary for the Expanded Food and Nutrition Education Program (EFNEP). Reporting to the Program Associate I of the Camden County Expanded Food and Nutrition Education Program (EFNEP), the Principal Secretary facilitates the orderly and timely flow of daily documents; organizes and performs diversified office duties in a high volume, fast-paced environment, including confidential clerical support for the NJEFNEPCamden County Office.

The Principal Secretary will be housed in the Camden County Cooperative Extension Office. Among the key duties of the position are the following:
Manages multiple tasks with accuracy. Arranges meetings and associated logistics. Prepares written communications and compiles documents for evaluation reporting. Responds to internal and external inquiries. Greets and directs visitors to proper destination; arranges schedules, appointments, and reservations. Distributes mail, takes dictation and maintains records and files. Aids clerical back-up-support (in-line with the realm of this position's duties) for all secretarial lines for the NJEFNEP work units on an as-needed basis, (i.e., in the case of Secretarial staff shortages due to illness, vacations, etc.).

Provides confidential and coordinating secretarial/clerical support to a university administrator or office. Designs word processing routines to access, manipulate, and transmit files for specific uses. Performs a variety of additional advanced and basic word processing assignments.

FLSA
- Nonexempt

Grade - 13

Salary Details
- Introductory Rate of $39,179.030

Minimum Salary -

Mid Range Salary -

Maximum Salary -

Benefits
- Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs

Position Status
- Full Time

Working Hours - 35.00

Standard Hours - 35.00

Daily Work Shift

Work Arrangement
- Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the Flex Work@RU Application System.

Union Description - AFSCME
- Local 1761 COLT

Payroll Designation
- People Soft

Seniority Unit

Terms of Appointment
- Staff - 12 month

Position Pension Eligibility - PERS

Qualifications

Minimum Education and Experience
- High school/vocational school education or equivalent plus three years of any equivalent combination of: secretarial experience, college-level study, advanced secretarial training, or clerical experience, provided secretarial experience accounts for at least one year of any such combination.

Certifications/Licenses - A valid driver's license would be required for this position.

Required Knowledge, Skills, and Abilities
- Demonstrated data entry/word-processing/typing skills. Working knowledge and the ability to use basic spreadsheet, word-processing, database software, and/or email. Ability to communicate effectively. Effective client service skills. Shorthand, stenographic, and/or machine transcription skills. Excellent computer skills (Windows, Word, Excel, Power Point, Internet). Proficient in video conferencing platforms (Zoom, Web Ex, Google Meets, Google Classrooms, Microsoft Teams). Excellent organizational skills. Good problem-solving skills.

Ability to provide excellent services to culturally diverse colleagues and collaborators. Ability and willingness to work in a consistently high-energy, high-pressure atmosphere Ability to effectively manage multiple priorities. Ability to quickly assess situations, think broadly and logically, make appropriate decisions that account for broad consequences, and act swiftly.

Preferred Qualifications
- Bilingual in Spanish.

Equipment Utilized
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