Office Specialist; Limited

Position Title

Office Specialist (Limited Duration)

Department of Transportation

Employee

$3,515 - $4,738

Roseburg

Do you enjoy being organized, helping others and keeping daily operations running smoothly? Join our Region 3 team as an administrative professional. In this role, you'll provide customer service and administrative assistance to several work units, coordinate meetings and travel, process invoices and personnel documents, manage mail and records, and help staff with a variety of office needs. This is a limited duration appointment expected to end on or before June 15, 2027;

it may become permanent. We encourage applicants from all backgrounds and abilities.

• Answer and direct calls on a multiline telephone system while providing excellent customer service.
• Process incoming and outgoing mail, packages, and deliveries.
• Review, code, and process invoices and payments for multiple work units.
• Schedule meetings, reserve conference rooms, and coordinate calendars using Microsoft Outlook and Teams.
• Coordinate maintenance and repairs for fleet vehicles and process related documentation.
• Order and maintain office supplies, equipment, and forms.
• Process, scan, and maintain confidential personnel records and employment documents.
• Create, organize, and maintain spreadsheets, reports, presentations, and other documents using Microsoft Office applications.
• Coordinate travel arrangements, including hotel, car rental, and meeting logistics for region employees.
• Provide administrative assistance, troubleshoot basic computer and office equipment issues, and serve as an information resource for staff.
• Take meeting minutes, prepare summaries, and other correspondence.
• Work collaboratively in a fast‑paced team environment while managing multiple priorities and providing backup assistance to other work units.
• Work is performed in an office environment and may require occasional travel. The work schedule for this position is Monday through Friday 7:30a.m.–4:00p.m.
• To request a copy of the position description, which includes all duties and working conditions, please email ODOTRecruitmentgon.gov.

• Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave, and so much more.
• Comprehensive and equitable base salary offer within the listed range.
• The salary range listed is the non‑PERS monthly salary range; it will increase by 6.95% for PERS members.
• Public Service Loan Forgiveness opportunity.

• Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents;
• Or an associate degree in any field;
• Or an equivalent combination of education and experience.

• Experience providing customer service to internal or external customers.
• Experience using Microsoft Outlook, Word, and Excel.
• Experience communicating effectively, both verbally and in writing, with diverse groups of people.
• Experience working collaboratively in a team environment.
• Experience organizing and prioritizing multiple tasks while managing competing deadlines and frequent interruptions.

• Call 503‑930‑6376 or email ODOTRecruitmentSSgon.gov.

• We do not offer visa sponsorship. An I‑9 form is required for all hires.
• The State of Oregon does not request age, date of birth, attendance or graduation dates during the application process.
• We may use this recruitment to fill multiple or future vacancies.
• Background checks…