Executive Assistant

Executive Assistant

We are looking for an experienced Executive Assistant to provide high-level administrative support. This long-term contract position is ideal for a candidate with relevant experience who can manage complex scheduling, coordinate travel, and support executive operations in a fast-paced onsite environment. The role requires strong judgment, excellent organization, and the ability to maintain a high standard of conduct while handling shifting priorities and key meetings.

Responsibilities:

• Manage executive calendars, schedule appointments, and resolve conflicts to keep daily priorities on track.
• Arrange domestic and business travel logistics, including itineraries, reservations, and schedule coordination.
• Prepare for executive and board meetings by organizing materials, confirming attendance, and supporting meeting logistics.
• Serve as a dependable administrative partner by handling day-to-day requests with discretion and efficiency.
• Create, edit, and format documents, presentations, and correspondence using Microsoft Office applications.
• Monitor changing schedules and adjust plans as needed, including providing support during extended hours when required.
• Coordinate onsite meeting details and ensure executives are fully prepared for internal and external engagements.