Associate Director of Academic Operations; ADAO

Company Description About KIPP New Jersey

KIPP New Jersey is part of the nationally recognized "Knowledge Is Power Program" network of free, open-enrollment, college-preparatory public schools dedicated to preparing students for success in college and in life. In 2002, KIPP New Jersey first opened its doors in Newark's South Ward as a single class of 80 fifth graders and has since grown to educate 7,035 students in grades K-12 across 18 schools in Newark, Camden, and Paterson.

More than 90% of KIPP New Jersey students currently qualify for free or reduced meals. To learn more, visit (Use the "Apply for this Job" box below)..

The Associate Director of Academic Operations (ADAO) will be the face of day-to-day academic operations for our students, staff and teachers. They will work collaboratively with the Director of School Operations (DSO), Teaching and Learning (T&L), and the school leadership team to ensure that the operational needs of teachers and of the instructional program are being met. They also partner with our KIPP Forward (KF) team to support their efforts in preparing for college and career readiness.

The ADAO will be a critical player in supporting our schools' operations so that our school leader and instructional staff can focus on what matters most: helping our students get to and through college.

• In partnership with the DSO and T&L, leads the annual school schedule build for the coming school year and is ultimately the owner of the school's master schedule.
• Reviews transcripts and schedules all new students in Power School
• Implements any necessary schedule changes requested by students and/or staff throughout the school year
• Supports students in ensuring that they are on track for graduation as needed.
• Completes transcript requests for students that have transferred or graduated
• In coordination with School leader, maintain the course catalog and bell schedule

• Serve as the school's testing coordinator for PSAT, SAT, AP, and NJ state assessments - rostering, scheduling, proctor training, day-of administration, makeups, and irregularity reporting
• Ensures appropriate student testing environment and coordinates with T&L and tech team as necessary
• Attends any required CMO (Charter Management Organization) and/or state trainings

• Lead the home instruction process for students on medical home instruction and suspension in compliance with all state requirements
• Serve as the external vendor liaison and ensure contracts are in place and purchasing orders are setup for home instruction
• Update Student Information Systems with the required program information
• Regularly audit to ensure compliance with home instruction requirements and that teachers are providing required services
• Setup and approve home instruction payroll

• Own grade integrity: audit grade books for accuracy, monitor GPA trends, and build action plans with teachers and managers where grade books are off track
• Manage transcripts, report cards, and testing reports - including alumni transcript requests and graduation verifications from outside agencies
• Meet with T&L and tech team as necessary
• Serve as the school based point person for summer school planning including the identification of and communication to families of students at risk for retention

• In coordination with KF, maintain graduation progress tracking system
• In coordination with KF, quarterly monitor students progress to graduation and regularly adjust student schedules as needed (i.e. IEP placement changes, transfers, change requests,…