Front Desk Coordinator

Responsibilities include:

• Front Office Upkeep - keep lobby / common areas welcoming, tidy and organized
• Answer phones, greet and direct guests
• Maintain payment pick-up file, manual check distribution
• General office communications
• Receive and sort mail and courier deliveries
• Maintain and organize Mail Room supplies
• Maintain postage machine
• Holiday decoration of the front desk / lobby and common areas

• Coordination and communication with Office Vendors – janitorial, electrician, plumbers, plant vendor, etc. for all maintenance needs
• General Office Maintenance of lobby / common areas / conference rooms, kitchen breakroom and post events
• Upkeep, stocking, and organizing of all general areas including lobby / common areas / conference rooms, kitchen breakroom and post events (ostorage closet, back warehouse refrigerators, restrooms, gym, showers, vacant offices and cubes)
• Service calls, maintenance of paper and toner, minor troubleshooting
• Correspondence with vendors
• New Hire Setup
• Manage online ordering accounts

• Manage Reservations
• Upkeep and maintenance of supplies
• Set-up audio visual for meetings as needed
• Troubleshoot laptop/tv with IT
• Order catering when needed and set up food/drinks neatly and professionally
• Ordering, stocking, and organizing

• Upkeep of overall appearance of the kitchen, bar, lunch tables, and lounge areas
• Manage inventory, organization of orders with Costco and Safeway for company provided food and paper goods
• Kitchen Equipment troubleshooting or vendor scheduling for maintenance needs
• Set-up assistance for all events or scheduled meetings

• Assist with corporate event planning and setup
• Pick up catering and set up food/drinks
• Office decoration for events or holidays
• Assist with misc. tasks from office management