Operations Assistant

Description

We are pleased to offer an exciting opportunity for a driven and self‑motivated administrative professional to join Mainroad Alberta Contracting (Vermilion) LP as our Operations Assistant
. In this key role, you will provide administrative support to operations. This is a full‑time salaried position based in Camrose, Alberta, reporting directly to the Contracts Manager. The successful candidate will complete their initial training in Ponoka, AB before transitioning to their regular work location.

We are seeking a proactive, hands‑on administrative professional with exceptional interpersonal skills, strong technical capabilities, and proven financial acumen to support our team.

Mainroad Alberta Contracting (Vermilion) LP was awarded two provincial highway maintenance contracts (CMA 512 and CMA 513), covering approximately 2,160 kilometres of highway and 59 bridges. Operations will be supported through yard locations in Blackfoot, Edgerton, Dewberry, Wainwright, Vermilion, Viking, Killam, and Camrose.

As part of the Mainroad Group
—an employee‑owned company and a recognized leader in innovative, safe, and reliable infrastructure services across Canada—you’ll work in a team that values ownership, collaboration, and continuous improvement.

The successful candidate will be offered a competitive compensation package including comprehensive health and dental benefits, performance‑based bonus, paid vacation, RRSP plan, and share purchase plan!

The successful candidate shall have the following qualifications:

• Post‑secondary education in business administration, accounting, or a related discipline, or equivalent experience in a comparable role.
• Advanced proficiency with the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong data analysis capabilities.
• Exceptional organizational skills with the ability to manage multiple priorities and meet deadlines.
• Proven experience preparing accurate and thorough meeting minutes.
• High learning agility and a commitment to ongoing professional development.
• Excellent verbal and written communication skills.
• A proactive, company‑focused mindset with a strong commitment to organizational success.
• Results‑oriented with a history of meeting tight timelines.
• Self‑driven and able to work both independently and collaboratively within a team environment.
• Demonstrated ability to build and maintain positive working relationships with stakeholders, clients, and customers.
• A demonstrated ability to take initiative, think creatively, and produce high‑quality work.

Job duties include, but are not limited to the following:

• Track purchase orders, manage invoicing, and coordinate accounts receivable.
• Collect and review employee timecards and submit them to payroll.
• Process new hire documentation, payroll forms, benefit enrollments, and safety paperwork.
• Manage inventory control and office supply coordination.
• Upload, enter, and track work orders.
• Provide administrative support to management and field crews.
• Greet and assist visitors and callers, including scheduling appointments.
• Assist with meeting and training coordination.
• Support onboarding activities including packages, safety gear, phone setup, and paperwork.
• Assist managers with subcontractor quotes, meeting minutes, and the preparation of letters, spreadsheets, and presentations.
• Prepare stakeholder advisories.
• Export, analyze, and format data for monthly reporting.
• Arrange the delivery of documents and supplies.
• Complete monthly account reconciliations.
• Process invoices and follow up on outstanding payments.
• Provide accounting support to staff.
• Perform other related duties as assigned.

If you’re excited to join our team, we invite you to apply by submitting your resume through this posting. Please note that only shortlisted candidates will be contacted.

Mainroad Group is an equal opportunity employer that values diversity and inclusion in our workplace. We welcome and respect people of all backgrounds, identities, and perspectives. We are committed to creating a fair and equitable work environment where everyone can thrive and succeed.

Diploma or better in Business Administration.