Executive Assistant, Legal

Location: Verdun South

Domtar is a leading producer of pulp, paper, packaging, tissue and wood products. Through our focus on safety and sustainability, as well as our commitment to operational excellence and our network of facilities across Canada and the United States, Domtar delivers high-quality and cost-effective products to customers around the world.
Our workforce is comprised of 14,000 talented and hardworking individuals. We are proud to offer competitive compensation, a supportive working environment, rewarding career paths and plenty of opportunities for learning and growth.
The location in Montreal, (Quebec, Canada), is seeking talent to fill the position of   Executive Assistant (Legal Affairs Paper Tissue)    . This job is full-time permanent.
Overview:
The Legal Executive Assistant provides high-level administrative support to the VP, Legal and the Legal Department. This role ensures effective coordination, communication, and organization across meetings, reporting, travel, and daily operations.

Your Challenges:
Coordinate and support departmental meetings and events, including scheduling, logistics, materials, and on-site support.
Act as a liaison with internal Legal stakeholders and executive assistants to ensure timely information flow and alignment.
Support legal reporting and financial processes, including accruals, data collection, document versioning, and submissions.
Assist with the preparation of presentations and legal documentation as requested.
Maintain organized electronic and paper legal files, records, and archives.
Manage travel arrangements and prepare detailed itineraries.
Prepare and review expense reports in Concur, ensuring compliance prior to approval.
Provide general administrative support as needed to support the Legal Department.

Your

Skills:

Ability to work both independently and with others.
Ability to work under pressure, with sometimes tight deadlines.
Proactive and a self-starter.
Ability to multi-task.
Good sense of initiative, attention to detail and precision.
Excellent interpersonal skills.

Your Profile:

Minimum of 5 years of experience as administrative assistant at senior level
Fluently bilingual in French and English, with superior grammar and spelling in both languages
* Excellent knowledge of Microsoft Suite

Ability to learn new software if needed (such as SAP, SharePoint, Concur, etc.)
What we are offering
Competitive salary and annual bonus
At least three weeks of vacation and three floating holidays a year from the first day of work, depending on your experience
Full range of group insurance from the first day of work
Telemedicine services
Defined-contribution pension plan with generous employer participation from the first day of work
Employee and family assistance program
Education assistance program
Hybrid workplace: in-person and remote work
Work environment based on respect, inclusion and diversity
Office accessible by public transit
(*) English bilingual:
If listed, this qualification is required since this function requires regular verbal and/or written interaction with customers, partners and/or our American subsidiaries.
Domtar is firmly committed to placing greater emphasis on the principles of equity, diversity and inclusion to empower all employees to reach their full potential. We form a dynamic team whose diverse backgrounds and wealth of perspectives are one of the keys to our success. We offer an inclusive, rewarding and safe work environment with opportunities that will help grow your skills.
To learn more about our company, consult the Domtar Company Web Site and follow us on Linked In, Instagram and Twitter.
#LI-Hybrid
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Legal