Administrative Assistant; Intermediate

Position: Administrative Assistant (Intermediate)
Location: Hants County (Shubenacadie)

Location:

100 Mile House, Canada
Sector:
Energy & Renewables
Salary: US $ 25.00 to 30.00 per hour

12-Month Contract
On-site at Dartmouth, NS

Overview
This role provides administrative support to a department or individual and typically aligns with a senior Administrative Assistant position. The role involves managing daily administrative tasks, supporting special projects, and assisting in coordinating office operations. The position requires strong organizational skills, attention to detail, and the ability to handle confidential information. The individual may also mentor or train other office staff and lead administrative initiatives.

Responsibilities

Provide general administrative support, including typing, filing, and record keeping

Answer phone calls and manage correspondence

Schedule appointments, maintain calendars, and coordinate meetings and conferences

Order and manage office supplies

Sort and distribute incoming mail

Support special projects involving recording, compiling, retrieving, reporting, and analyzing information

Multitask and prioritize tasks effectively in a fast-paced environment

Identify issues or problems and escalate or assist in resolving them as needed

Lead administrative projects and support team initiatives

Train and mentor junior office staff

Handle confidential and sensitive information with discretion

Qualifications

Strong verbal and written communication skills

Proficiency in MS Office Suite (Word, Excel, PowerPoint) and email systems

Excellent organizational and administrative coordination skills

Ability to multitask and prioritize workload effectively

Customer service experience preferred

Diversity & Inclusion
We encourage all qualified applicants to apply, including people from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with visible/nonvisible disabilities.

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