Office Administrator

Location: Hants County (Shubenacadie)

Dartmouth, Canada | Posted on 08/27/2026

On behalf of our client,  Lindsay Construction , we are looking for an  Office Administrator  to join their team in Dartmouth, Nova Scotia.

About Our Client:
For more than 60 years, Lindsay Construction has been a leader in the construction industry across Atlantic Canada. They've been building lasting relationships, stronger communities, and rewarding careers throughout Atlantic Canada. With more than 500 employees and a reputation for quality, integrity, and collaboration, our client has become one of the region's most respected construction companies. Their head office is a welcoming, fast-paced environment where teamwork, professionalism, and a positive attitude are valued.

Employees are encouraged to learn, grow, and build long-term careers within the organization, making this an exciting opportunity to join a company that genuinely invests in its people.

The Opportunity:

First impressions matter, and in this role, you'll be the first impression. As the Office Administrator, you'll be the friendly face and welcoming voice greeting visitors and answering calls to support the day-to-day operations of the office, you'll play an important role in creating a positive experience for employees, clients, and guests alike. This position is ideal for someone who enjoys working with people, thrives in a busy environment, and takes pride in keeping things organized while providing exceptional customer service.

Our client believes in investing in great people, and many employees have built long and rewarding careers with the company, with opportunities to grow into new roles as they develop their skills and experience.

The Ideal Candidate :
You're someone who naturally makes people feel welcome. You understand that every phone call, visitor, and interaction helps shape the impression people have of an organization. Professional, polished, and approachable, you enjoy building relationships while staying organized behind the scenes.

Whether your background is in reception, administration, hospitality, customer service, or another client-facing role, you're confident juggling multiple priorities while maintaining a calm, positive attitude. You're dependable, eager to learn, and excited to join a company where you'll be valued as an important part of the team from day one.

Requirements

Welcome visitors and create a warm, professional first impression

Answer and direct incoming telephone calls

Manage incoming and outgoing mail, courier deliveries, and office correspondence

Coordinate travel arrangements and accommodation

Book meeting rooms and assist with office logistics

Maintain a clean, organized reception and common areas

Create and maintain electronic and paper files

Prepare meeting minutes and administrative documentation

Support project teams with document control and administrative tasks

Assist with office equipment coordination and general office operations

Qualifications:

Previous experience in reception, administration, customer service, or office support

Post-secondary education in Office Administration, Business Administration, or related field considered an asset

Proficiency with Microsoft Office, including Outlook, Word, Excel, and Teams

Strong organizational skills and attention to detail

Ability to manage multiple priorities in a fast-paced environment

Comfortable learning new software and office systems

Professional presentation with excellent verbal and written communication skills

Positive, friendly, and approachable personality

Strong judgment, discretion, and professionalism

Self-motivated with a collaborative, team-first attitude

Salary: $48,000-$50,000 annually, depending on experience

Annual incentive plan

Comprehensive health and dental benefits

Group RRSP with 4% employer matching

On-site fitness facility

Annual wellness reimbursement

Employee social events and community initiatives

Full-time, in-office position based in Dartmouth, Nova Scotia

We thank all candidates for their interest. However, only candidates that we determine are best aligned to the role will be contacted for initial discussions.

* Please note, candidates must be located in Canada and legally eligible to work on a permanent basis, as sponsorship for this opportunity is unfortunately not an option.
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