Legislative Services Senior Administrative Assistant

Location: Central Foothills (Sundre)

About Red Deer  Red Deer sits at the heart of Central Alberta along the QEII corridor, perfectly positioned between Calgary and Edmonton. With more than 100,000 residents and a regional reach of over 300,000, it’s a growing hub for business, services, and opportunity.
Here, big-city amenities meet small-city ease. Enjoy abundant parks and trails, vibrant arts and culture, excellent recreation and education, and a strong sense of community.
With easy access to lakes, outdoor adventures, and the mountains, plus a thriving economy and high quality of life, Red Deer is an inviting place to live, work, and grow.
About The City of Red Deer Municipal Government  The City of Red Deer is a dynamic municipal organization with a $480M operating budget, a $60M capital program, and a workforce of nearly 1,700 employees. It is focused on growing with purpose by attracting talented, community-minded people who want to make a difference.
Guided by the vision "Our City, One Voice," Red Deer is building a thriving, inclusive, and connected community, with priorities centered on a vibrant economy, community wellbeing, and strong engagement.
At its core, the City values its people, embracing diverse perspectives and fostering a culture of collaboration, innovation, and shared success
The Opportunity  The City of Red Deer is currently hiring a temporary, full-time Legislative Services Senior Administrative Assistant. The LS Senior Administrative Assistant provides administrative assistance for the City Clerk and high-level office administration for the Legislative Services Department. This position also provides senior administrative assistance surrounding the budgetary functions of Legislative Services and is responsible for coordinating the annual budget process, tracking department finances, preparing reports and providing executive assistance.
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Key Responsibilities   Provide executive-level administrative support to the City Clerk, including calendar management, meeting preparation, correspondence, travel coordination, and confidential communications.
Prepare agendas, reports, presentations, briefing materials, and supporting documentation for leadership, staff, and Council-related meetings.
Conduct research, analysis, and provide recommendations on legislative, administrative, and local government matters.
Coordinate departmental financial activities, including budget monitoring, variance analysis, service plan preparation, funding recommendations, purchase orders, invoice approvals, procurement card reconciliation, and expense processing.
Administer financial functions for Council and the Regional Assessment Review Board, including processing per diems, expenses, invoices, refunds, and year-end reporting.
Support departmental projects through meeting coordination, agenda development, minute taking, research, reporting, and project administration.
Track departmental performance measures and identify opportunities to improve operational efficiency and administrative processes.
Provide administrative support for municipal elections and act as the City's host for election observers.
Liaise with internal departments, Council members, citizens, and external stakeholders to gather information and facilitate effective communication.
Support high-level decision-making processes by providing organizational, administrative, and analytical assistance.
Serve as a backup health and safety representative and participate in corporate health and safety programs, training, and compliance initiatives.
Provide support to the Emergency Operations Centre as a member of the Public Enquiry Call Centre during emergency activations
As our preferred candidate, you will have   Two-year Diploma in Business Administration, Office Administration or related field. An equivalent combination of education or experience may be considered
Three or more years of related experience. Includes experience with budgeting, financial processing and learning financial software
Excellent verbal and written communication skills
Intermediate knowledge of Microsoft Word, Excel, Outlook, Publisher and Power Point
Commissioner for Oaths, or ability to obtain

Demonstrated proficiency working independently and prioritizing responsibilities and workload efficiently
Demonstrated ability to develop effective interpersonal relationships.
Demonstrated ability to use sound judgement, manage a variety of tasks at the same time and meet deadlines consistently.
Demonstrated ability to strictly maintain the confidentiality of highly sensitive information
Proven ability to recognize, understand and contribute to team goals and objectives
Affiliation  Canadian Union of Public Employees, Local 417
Status  Temporary Full-time
Remuneration  $33.34 to $35.30 per hour.
Hours of Work  75 hours biweekly, Monday to Friday. Some evening and weekend work may be required.
Additional Information  This is a temporary position of approximately 6 months.
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